Foundation Coordinator

The Foundation Coordinator serves as the coordinator for Southeast Kansas Impact Center activities, including but not limited to facilitating meetings, professional development, conventions, and other public and private events. The Foundation Coordinator is responsible for all aspects of facility operations The coordinator attends to details to ensure each event operates smoothly and resolves any issues that arise prior to and during the event. The Foundation Coordinator will ensure policies and procedures are followed: greets the public and collaborates with parties interested in utilizing the facility; provides information on services and spaces available; gives tours to showcase the facility; and promotes the conference center when appropriate.

The Foundation Coordinator serves as the assistant to the Hospital’s Foundation Director. Coordinate, schedule, organize Foundation meetings including board meetings, and scheduling of appointments. Compose minutes of meetings and attains signature as needed. Enters data into donor-based software and accounting software. Works closely with the Foundation Director and Board of Directors to develop programs within the Department to meet and fulfill the hospital’s mission.

Perform other duties as requested or assigned. May be expected to work varying hours, holidays, and weekends.

QUALIFICATIONS

KNOWLEDGE & EDUCATION:

• Working knowledge of NOT-FOR-PROFIT foundations is preferred.
• Experience with general accounting structures and procedures, recordkeeping, and electronic financial software preferred.
• Social media for business, professional and promotional use.
• Operation and use of moderate to complex audio-visual and computer technologies.

SKILLS & ABILITIES:

• Relate positively with all levels of professionals. Present a consistently positive professional image throughout the community and with co-workers.
• Ability to adapt to flexible work schedules and frequent interruptions.
• Loyal, dependable, tactful, honest, and discreet, always maintaining confidentiality.  
• Ability to build effective working relationships and lead the work of others.
• Ability to problem-solve and make decisions.     
• Proficient in QuickBooks and its reporting systems.
• Manage multiple tasks effectively, with tact, courtesy, and a high degree of customer sensitivity.
• Work under pressure to meet established deadlines.
• Work independently and effectively with minimal direction.
• Communicate effectively, orally and in writing, with a varied clientele including the public, educational and business entities, nonprofit organizations, etc.
• Written communication skills to prepare clear, concise letters, memos, and other written documents with correct grammar, punctuation, and spelling.
• Reading comprehension skills to interpret policies, administrative regulations, and programs to accurately explain them to others.
• Recordkeeping skills to establish and maintain file systems and procedures.

EXPERIENCE:

• A minimum of 3-5 years of experience in the office setting is preferred.
• A minimum of 3-5 years of bookkeeping experience is preferred.
• Must have knowledge of word processing programs and have a working knowledge of Microsoft operating software.
• Working knowledge of Quick Books preferred.

• Combination of education, training, and/or experience which demonstrates the ability to perform the duties as described. A Bachelor's degree is not required, but preferred, particularly in an aligned area of responsibility such as Business Administration.
• Multiple years of clerical and accounting experience with evidence of increasing responsibility and complexity are required. Previous supervisory experience is desired.
• Prior experience with large-scale event planning, such as wedding/party planning, and/or convention services, is preferred.