What are the responsibilities and job description for the Medical Licensing Specialist - Onsite position at Neolytix?
Job Title: Medical Licensing Specialist
Company: Neolytix
Location: Chicago, IL
Experience Level: 1 year and above
Position summary
Neolytix is seeking a Medical Licensing Specialist ensures physicians and other licensed providers obtain, renew, maintain, and update professional licenses, controlled-substance registrations, and related regulatory credentials. The role maintains accurate records, monitors expiration dates, coordinates with providers and state licensing boards, and supports compliance with applicable federal, state, payer, and organizational requirements.
Key responsibilities
- Prepare, submit, track, and follow up on initial and renewal medical-license applications across applicable states.
- Maintain provider records, including medical licenses, DEA registrations, NPI information, controlled-substance permits, board certifications, and malpractice documentation.
- Monitor expirations and send advance renewal alerts to providers and internal stakeholders.
- Verify licenses and sanctions through primary-source verification and applicable government databases.
- Coordinate with physicians, advanced practice providers, medical boards, credentialing vendors, legal counsel, and internal operations teams to resolve application issues.
- Ensure provider files meet organizational policies and accreditation, payer, and regulatory standards.
- Track licensing status and turnaround times; prepare periodic compliance and renewal reports.
- Maintain confidentiality and data accuracy in credentialing systems and shared records.
- Escalate potential license lapses, disciplinary actions, restrictions, or compliance risks promptly.
- Support audits, payer enrollment, privileging, and credentialing activities as assigned.
- Continuously document and improve licensing workflows, templates, and standard operating procedures.
Requirements
Proven expertise in medical licensing with 1 years of hands-on experience.
Experience preparing, submitting, and tracking initial and renewal state medical licenses, DEA registrations, and board certifications across multiple states.
Proven ability to maintain accurate provider files, monitor expiration dates, and conduct primary-source verifications through official government databases.
Strong communication skills to liaise with clinicians, state medical boards, legal counsel, and internal operations to resolve licensing roadblocks and escalate compliance risks.
Proficiency in tracking licensing turnaround times, generating compliance reports, and continuously updating credentialing systems and standard operating procedures.
Why Join Neolytix?
You'll own credentialing operations for health system clients, not just execute tasks. We value precision, professional growth, and building scalable healthcare services. This role offers visibility across client operations, payer requirements, and our delivery model—a strong foundation for credentialing leadership.