What are the responsibilities and job description for the Property Management Operations Lead position at NeighborWorks Umpqua?
Join NeighborWorks Umpqua
NeighborWorks Umpqua is a rural nonprofit working to empower neighbors in need to pursue opportunities in housing, finance, and community. We are committed to building resilient, thriving communities across Southwestern Oregon through integrity, dignity, empowerment, empathy, inclusion, and collaboration.
Position Overview
NeighborWorks Umpqua is seeking a Property Management Operations Lead to provide operational support across our affordable housing portfolio. This role serves as a key technical resource and coordination hub for Property Managers and site staff, helping ensure strong day-to-day operations, regulatory compliance, quality tenant services, and consistency across properties.
This is an excellent opportunity for a skilled affordable housing professional who enjoys problem-solving, supporting staff, improving systems, and helping teams deliver stable, high-quality housing services. While this role does not have formal supervisory responsibility, it plays an important leadership role through coordination, guidance, and operational support.
What You’ll Do
Required qualifications:
The ideal candidate is:
At NeighborWorks Umpqua, you’ll join a mission-driven team working to strengthen affordable housing and community well-being across rural Oregon. This role offers the chance to make a direct impact on housing operations, staff support, and resident experience while helping advance a more resilient and equitable region.
Work Environment
This position works primarily indoors with regular travel to property sites. Some light physical activity may be required, including walking sites, occasional lifting, and navigating varied environments. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.
Equal Opportunity Employer
NeighborWorks Umpqua is an Equal Opportunity Employer, a drug- and alcohol-free workplace, and complies with ADA regulations as applicable.
Benefits
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NeighborWorks Umpqua is a rural nonprofit working to empower neighbors in need to pursue opportunities in housing, finance, and community. We are committed to building resilient, thriving communities across Southwestern Oregon through integrity, dignity, empowerment, empathy, inclusion, and collaboration.
Position Overview
NeighborWorks Umpqua is seeking a Property Management Operations Lead to provide operational support across our affordable housing portfolio. This role serves as a key technical resource and coordination hub for Property Managers and site staff, helping ensure strong day-to-day operations, regulatory compliance, quality tenant services, and consistency across properties.
This is an excellent opportunity for a skilled affordable housing professional who enjoys problem-solving, supporting staff, improving systems, and helping teams deliver stable, high-quality housing services. While this role does not have formal supervisory responsibility, it plays an important leadership role through coordination, guidance, and operational support.
What You’ll Do
- Support consistent property management practices across the portfolio, including tenant relations, maintenance workflows, and compliance processes
- Conduct site visits to observe operations, support staff, and identify opportunities for improvement
- Serve as a go-to resource for operational challenges such as staffing gaps, urgent maintenance issues, and escalated tenant concerns
- Facilitate regular check-ins with Property Managers related to vacancies, collections, recertifications, and operational priorities
- Monitor key performance indicators such as unit turn times, vacancy rates, and rent collection, and help prepare reports for leadership
- Provide onsite coverage when staffing gaps arise
- Review tenant files and support compliance activities for LIHTC, HUD, HOME, and USDA Rural Development programs
- Maintain EIV Coordinator access and complete required reports in accordance with policy
- Assist with rent increase requests, continuing compliance reports, AFHMP updates, and agency communications
- Help develop and update property management policies, procedures, and staff training
- Partner with Maintenance, Resident Services, and leadership to strengthen cross-department coordination
- Provide practical support to staff using Yardi and other property management systems
- Promote Fair Housing compliance, site safety, and culturally responsive tenant service across the portfolio
Required qualifications:
- At least 3 years of experience in affordable housing property management, ideally in a multi-site setting
- Working knowledge of LIHTC, HUD, HOME, and USDA Rural Development regulations
- Experience with property management software such as Yardi
- Strong written, verbal, and interpersonal communication skills
- Ability to manage multiple priorities, solve problems independently, and maintain confidentiality
- Valid Oregon driver’s license, current vehicle insurance, and ability to travel between sites
- Associate degree in management, business, public administration, or a related field, or equivalent experience
- Strong knowledge of Fair Housing and Oregon landlord-tenant practices
- Experience reviewing compliance files, operational metrics, and site performance trends
The ideal candidate is:
- Organized and solutions-oriented
- Comfortable balancing compliance, operations, and tenant-centered service
- Skilled at building strong working relationships across teams
- Able to coach and support others without direct supervisory authority
- Committed to housing quality, resident stability, and operational consistency across the portfolio
At NeighborWorks Umpqua, you’ll join a mission-driven team working to strengthen affordable housing and community well-being across rural Oregon. This role offers the chance to make a direct impact on housing operations, staff support, and resident experience while helping advance a more resilient and equitable region.
Work Environment
This position works primarily indoors with regular travel to property sites. Some light physical activity may be required, including walking sites, occasional lifting, and navigating varied environments. Reasonable accommodations may be made for individuals with disabilities to perform essential job functions.
Equal Opportunity Employer
NeighborWorks Umpqua is an Equal Opportunity Employer, a drug- and alcohol-free workplace, and complies with ADA regulations as applicable.
Benefits
- Vacation, sick, and all Federal Holidays
- Comprehensive health, dental, and vision insurance
- Employer-paid life and disability insurance
- 401(k) retirement plan with employer match
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