Administrative Assistant

Position Title:   Administrative Assistant 

FLSA Classification: Non-Exempt

Location: Central Office

Position Type:  Full Time

Reports to:  Chief of Staff

EEOC Classification: Administrative Support Worker

Summary: 

The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties.  

Responsibilities: 

• Managing calendars for C-Suite/Senior Leadership and coordinating meetings      
• Clerical duties such as:  answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. 
• Process daily incoming mail and distribution
• Maintenance of copy rooms and equipment as well as postage machines at Central office
• Coordinate and manage conference room scheduling
• Assist with preparing reports and data entry tasks
• Preparing and reconciling monthly expense reports and petty cash reconciliation
• Process of invoices for payment
• Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe.
• Assist with supporting company events, and meetings
• Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building.
• Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint
• Complies with and adheres to department and NSO policies and procedures.  
• Adheres to established quality and performance improvement standards.  
• Works effectively with others to accomplish goals/resolve problems.  
• Organizes work well and uses time effectively.
• Maintains consistent work attendance.  
• Does not disrupt operations by being habitually tardy or absent; works as scheduled.
• Professionally represents NSO and promotes NSO mission and vision statements.  
• Promotes a harmonious work environment.
• Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results.      
• Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services.
• Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO.
• Complies with contractual and regulatory requirements, as needed.  
• Fosters commitment, team spirit, pride and trust.   
• Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. 
• Able to anticipate and bring about change when needed.
• Able to work and handle confidential information 
• Performs other duties as assigned.  

Candidate Requirements:

• GED or high school diploma required
• 3 years of office experience
• Bachelor's degree preferred
• Proficient in computer software applications
• Familiarity with standard office equipment
• Excellent organizational and interpersonal skills
• Good written and verbal skills
• Good bookkeeping skills and ability to multitask.
• Ability to create, maintain and retrieve files: ability to work independently and/or with a team.

Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.