Assistant to the Director of Administration and HR Coordinator

Neighborhood Legal Services Program of the District of Columbia is seeking an Assistant to the Director of Administration and HR Coordinator. The Assistant provides administrative and HR support to the Director of Administration.

ABOUT NLSP

NLSP is a private, non-profit law firm that provides high quality civil legal services to low-income residents of the District of Columbia. Since 1964, NLSP has a long tradition of fighting for justice for the poor, combining direct representation with efforts to achieve broad-based change. We have strategically located neighborhood offices to maximize our visibility, accessibility, and connections to the D.C. communities we serve. NLSP provides legal representation in a full range of civil matters affecting the lives of low-income DC residents, including housing, consumer protection, family court disputes, income maintenance, barriers to employment and public benefits. NLSP is an excellent place to work, fostering a climate of shared mission, teamwork, and support of individual employee goals.

ESSENTIAL DUTIES & RESPONSIBILITIES

Administration

• Provides direct support to the Director of Administration to include managing and maintaining an active calendar of appointments and preparing correspondence that may be confidential and sensitive, and providing significant administrative assistance.
• Manages communications between the Director of Administration, Executive Director, and staff.
• Schedules and handles meeting logistics for the Director of Administration, committees, and various other meetings and programs, including coordination with outside vendors as requested.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Director of Administration, including those of sensitive and/or confidential nature, and determines the appropriate course of action, referral, or response.
• Manage and track key projects, including benchmarking, reporting, and coordinating with Director of Administration, Executive Director, vendors, and colleagues.
• Advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Drafts and edits memoranda, correspondence, reports, and other documents.
• Handles inquiries on behalf of the Director of Administration from the public.
• Performs other duties as assigned.

Human Resources

• Manage job recruitment process.
• Manage employee onboarding and offboarding.
• Manage bi-weekly payroll process.
• Manage and administer employee benefits.
• Assist in the development of HR initiatives.
• Oversee the professional development/training program.

QUALIFICATIONS

• Minimum of 3 years relevant work experience; at least 2 years assisting on administrative, and/or human resource matters and providing project support for a director or executive.
• Excellent oral and written communication skills.
• Must be detail oriented and deadline driven. Able to multi-task and work in a fast-paced environment.
• Excellent interpersonal and customer service skills. Must work well in a team environment and be able to interact with NLSP employees and the public.
• Must work well under pressure, possess excellent organizational abilities, and able to manage several priorities in a day.
• Must be adaptable, creative, and self-motivated.
• Ability to handle and maintain the confidentiality of highly sensitive information.

PREFERRED QUALIFICATIONS

• Bachelor’s degree.
• Experience working in a similar nonprofit organization.

SALARY AND BENEFITS

Salary commensurate with experience, starting at $61,058 to $73,913 for 15 years of experience. Benefits package which includes employer-paid medical, dental, and vision insurance; employer-subsidized family health coverage; paid vacation, holidays, personal days and sick leave; 8-week parental leave for birth or adoption of a child; employer-paid life and long-term disability insurance; 403(b) Thrift Plan (voluntary retirement savings program); and tax-free transit benefits.

APPLICATION PROCESS

Interested persons should submit a current resume and a cover letter (no longer than one page single-spaced) expressing your qualifications. Submit all requested documents to Kathy Hollins Fields, Director of Administration at KHollinsFields@nlsp.org. Please put Assistant to the Director of Administration in the subject line.

NLSP HIRING POLICY

It is the policy of the Neighborhood Legal Services Program that no employee or applicant for employment or services will be discriminated against because of race, color, religion, national origin, age, sex, disability, sexual orientation, political affiliation, family responsibilities or family status, veteran’s status, or any other basis prohibited by law, including the D.C. Human Rights Act and Language Access Act.

Job Type: Full-time

Pay: $61,058.00 - $73,913.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Application Question(s):

• Did you send your resume and cover letter to Khollinsfields@nlsp.org as instructed in the job announcement?

Experience:

• Administrative Assistant: 3 years (Required)

Location:

• Washington, DC 20002 (Preferred)

Work Location: Hybrid remote in Washington, DC 20002

Salary : $61,058 - $73,913