Accounts Payable Specialist

Title: Accounts Payable Specialist

Location: Bronx, New York

Reports to: Director of Finance

Pay Range: $32.96 – $35.71 per hour (effectively $59,987 – $64,995 per year)

Classification: Non-exempt

Employment Type: Full-time (35 hours per week)

Role Summary: The Accounts Payable Specialist is responsible for managing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices, as well as collecting tax information from vendors requiring 1099 forms. This role requires proficiency in computer applications, mathematics, analytical thinking, communication, and organizational skills.

Primary Job Responsibilities/Duties:

The Accounts Payable Specialist is responsible for, but not limited to:

• Match invoices to corresponding purchase orders and packing slips.
• Review current invoices against vendors’ payment histories.
• Verify that all invoices from multiple sites have appropriate documentation and approval prior to payment.
• Enter invoice information into QuickBooks, ensuring accurate coding.
• Charge expenses to appropriate accounts and programs (sites) by analyzing invoice and expense reports and recording entries.
• Organize and file invoices by site and vendor, scanning supporting documents into the network system.
• Mail payments to vendors promptly.
• Prioritize utility payments and process scheduled monthly payments via phone or online.
• Record all payment information in QuickBooks after setting up electronic payments.
• Process employee reimbursements by receiving and verifying expense reports.
• Maintain records in a state of constant audit readiness.
• Protect the organization’s value by ensuring confidentiality of all information.
• Resolve accounts payable issues in a timely and efficient manner.
• Perform other duties as assigned.

Physical Requirements:

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 25 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed

Work Environment / Schedule Requirements:

• While standard business hours are Monday through Friday, 9:00 AM to 5:00 PM, employees may be required to work on or during evenings, weekends, and holidays.

Qualifications:

• Bachelor’s Degree in Accounting, Finance, Business, or a related field with at least one (1) year of Accounts Payable (A/P) experience; OR
• Associate’s Degree in Accounting, Finance, Business, or a related field with at least three (3) years of Accounts Payable (A/P) experience.
• Proficiency in QuickBooks and its Accounts Payable module.
• Ability to operate relevant equipment, tools, and materials used in the facility.
• Commitment to the mission of the Neighborhood Association for Inter-Cultural Affairs, Inc. (NAICA).
• Proven ability to collaborate effectively with diverse groups.
• Demonstrated ability to manage multiple tasks efficiently under pressure.
• Strong organizational skills with a detail-oriented and efficient approach.
• Must be able to read, speak, write, and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.
• Negative TB test results (NCS required).
• CPR/First Aid certification (preferred).
• Occupational Safety and Health Administration (OSHA) Certification (preferred).

Equal Employment Opportunity

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to HumanResources@naicany.org with the Subject “Reasonable Accommodation Request.”

Competitive Benefits Package

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.