Administrative Assistant

Company Overview
Nehalem Bay Health Center and Pharmacy is dedicated to providing high-quality, personalized medical care to residents and visitors in a scenic coastal region. Located near outdoor recreational activities and vibrant local communities, our health center serves an area recognized as medically underserved, emphasizing accessible healthcare for all.

Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to support our clinic’s daily operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with office management tools. This role offers an opportunity to contribute to a compassionate healthcare environment by supporting our Chief Executive Officer and Finance team.

Duties

· Performs general clerical duties, including photocopying, faxing, filing, scanning and mailing.

· Responsible for ensuring postage meter has sufficient postage.

· Retrieves, opens, sorts, and distributes incoming correspondence.

· Prepares and modifies documents including correspondence, reports, drafts, memos and emails.

· Prepares agendas for meetings and prepares schedules.

· Records, compiles, transcribes, and distributes minutes of meetings.

· Maintains electronic and hard copy filing system and retrieves documents accordingly.

· Handles requests for information and data.

· Maintains accounts receivable and accounts payable records and generates weekly checks for signature.
--Coding, scanning, and entering bills into QuickBooks.

· Performs other financial management duties as directed to include:
--Processing credit card statement charges.

· Prepares weekly deposits and maintains petty cash and checks’ received logs.

· Resolves administrative problems and inquiries.

· Prepares written responses to routine inquiries.

· Coordinates maintenance of office equipment.

· Maintains inventory and orders office supplies and break room supplies.

· Assists with Fire Drills on a quarterly basis.

· Provides Safety Tours to new employees.

· Performs work-related errands when necessary (e.g., Post Office, Bank, Staff events).

· Scans and indexes medical records into EPIC.

· Maintains confidentiality in all aspects of the job.

· Attends required meetings and occasional off-site trainings.

· Performs other related duties as assigned.

Skills/Attributes

· Strong customer service skills.

· Effective written and verbal communication skills.

· Experience in administrative and financial management preferred.

· Strong attention to detail.

· Ability to multi-task.

· Intermediate skills with Outlook, Word, Excel, Powerpoint.

· Organizational skills, including time management, scheduling, and flexibility, while maintaining professionalism and quality focus.

· Active listener who is interested in being part of a collaborative and patient-centered team.

· Ability to adapt to a fast-paced and rapidly changing work environment by prioritizing multiple tasks to perform efficiently and effectively.

· Recognize, respect, and work effectively with people from diverse social, cultural and ethnic backgrounds who may have different healthcare preferences and needs.

· Ability to work independently, problem-solve, and complete tasks in a timely fashion.

· Ability to develop effective and supportive relationships with staff, patients, and community members.

Qualifications

· High school or GED graduate required.

· Associates or Bachelor’s preferred.

· Minimum of one year previous work experience in a medical office setting preferred.

· Previous administrative assistant experience preferred.

· Ability to pass pre-employment drug screen and background check.

Pay: $24.00 - $32.00 per hour

Expected hours: 32.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $24 - $32