What are the responsibilities and job description for the Project Coordinator position at Neenan Company?
Summary
The Project Coordinator provides administrative and operational support to project teams, utilizing construction-specific software and terminology. This role requires a strong understanding of construction processes and the ability to manage and implement procedures, while fostering professional relationships with team members, clients, subcontractors, and vendors. The Project Coordinator exemplifies and promotes the Neenan"s organizational culture in all interactions.
Key Responsibilities
Project Document Management
o Subcontractor and Owner Change Orders
o Invoices and Pay Applications
o Requests for Information (RFIs) and Submittals
o Agendas, Meeting Minutes
o Drawing Logs
o Project drawing updates
o Requests for Proposals (RFPs) to subcontractors
Project Support
The Project Coordinator provides administrative and operational support to project teams, utilizing construction-specific software and terminology. This role requires a strong understanding of construction processes and the ability to manage and implement procedures, while fostering professional relationships with team members, clients, subcontractors, and vendors. The Project Coordinator exemplifies and promotes the Neenan"s organizational culture in all interactions.
Key Responsibilities
Project Document Management
- Prepare, process, and distribute:
o Subcontractor and Owner Change Orders
o Invoices and Pay Applications
o Requests for Information (RFIs) and Submittals
o Agendas, Meeting Minutes
o Drawing Logs
o Project drawing updates
o Requests for Proposals (RFPs) to subcontractors
Project Support
- Manage the Construction Development Notification (CDN) process across all projects
- Assist with owner proposals, including preparation and assembly of related documentation
- Develop Operations & Maintenance Manuals and support project closeout procedures
- Initiate and maintain project setup files and documents
- Ensure compliance with out-of-state operating requirements
- Provide assistance with Davis-Bacon wage documentation
- Support Field Superintendent with safety documentation
- Provide support on Autodesk Build projects
- Manage electronic document distribution via DocuSign
- Collaborate across departments to improve systems and processes
- Provide onboarding and training support for new hires
- Attend company and project-related meetings as needed
- Ensure consistency and accuracy in project documentation and internal processes
- Maintain confidentiality of sensitive personal and project-related information
- Build and maintain strong working relationships with stakeholders at all levels
- Balance and prioritize multiple projects and urgent requests
- Organize and synthesize information from various sources for formal distribution
- Flexibility to work in a hybrid environment with on-site support as needed
- Education beyond high school diploma preferred
- Proficiency in Microsoft Office Suite
- Experience with CMiC (or similar construction management software), Autodesk Construction Cloud, Bluebeam, and DocuSign preferred
- Strong grammar, spelling, and proofreading skills
- Familiarity with standard office equipment
- Ability to lift up to 25 lbs
- Strong written, verbal, and interpersonal communication skills
- Highly organized with strong multitasking and prioritization skills
- Self-motivated with the ability to work independently and collaboratively
