What are the responsibilities and job description for the Administrative Assistant position at Neal Hefner Construction, Inc.?
Company Description
Neal Hefner Construction is a trusted, family-owned company specializing in commercial and residential construction, known for its commitment to quality craftsmanship and customer satisfaction built over decades of experience.
Job Summary
We are looking for an Administrative Assistant for our Springdale, AR office. This role is responsible for managing day-to-day office operations, supporting construction project management tasks, assisting with billing and bookkeeping, and ensuring smooth communication between field crews, clients, and subcontractors.
Key Responsibilities
- Manage daily office operations, including supplies, equipment, and maintenance coordination
- Support office staff and field teams with scheduling, job deliveries, inspections, and other logistics
- Process accounts payable and receivable; assist with invoicing and billing in coordination with the bookkeeper
- Help maintain accurate financial records using QuickBooks
- Help maintain organized digital filing systems for contracts, permits, and project documents
- Coordinate insurance, licensing, and compliance documentation with subcontractors
- Maintain company calendar
- Assist employees with onboarding paperwork
- Plan and coordinate office events
- Additional administrative duties as needed
Qualifications
- High school diploma or equivalent (associate’s degree preferred)
- Strong organizational and communication skills
- Ability to work independently and manage multiple priorities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Administrative experience (preferred)
- Experience with QuickBooks (preferred)
- Familiarity with construction management software (a plus)
Benefits
- Salary Position
- Locally owned & operated
- Paid time off & holidays
- Opportunities for growth