Mail Services Coordinator

TYPE OF RECRUITMENT: External

POSITION: Mail Services Coordinator

LOCATION: NDSCS – Wahpeton, North Dakota

TYPE OF APPOINTMENT: Full-time, 12-month, benefited position

WHO MAY BE CONSIDERED: Anyone eligible to work in the United States

JOB SUMMARY: The Mail Services Coordinator manages the daily operations of campus mail and package services at NDSCS, ensuring accurate and timely distribution of incoming and outgoing mail while maintaining compliance with USPS regulations and institutional policies.

This position coordinates multi-carrier logistics (USPS, UPS, FedEx, and others), operates mail processing equipment, maintains accurate tracking records, and provides excellent customer service to students, faculty, staff, and external carriers.

The Coordinator also supports bookstore operations and works closely with campus departments and bookstore leadership to deliver reliable services that meet the academic and operational needs of the campus community.

• Associate degree in Business, Logistics, Supply Chain Management, Retail Management, or a related field; or an equivalent combination of education and experience
• Valid driver’s license and ability to meet institutional driving requirements.
• Proficient in Microsoft Office and other standard business software applications.
• Excellent communication, customer service, and relationship-building skills.
• Demonstrated ability to work independently while also contributing effectively in a team environment.
• Strong organizational and time-management skills.

• Two (2) or more years of experience in mail services, shipping and receiving, or package handling operations
• Two (2) or more years of retail or college bookstore experience
• Working knowledge of USPS regulations and multi-carrier shipping procedures (UPS, FedEx, USPS, and others)
• Experience operating mail processing equipment (postage meters, scales, package tracking systems)
• Experience in higher education or institutional mail services setting
• Familiarity with package tracking/management software

SALARY: $36,000-$41,000 - commensurate with education and experience

BENEFITS: NDSCS offers a comprehensive benefits package with an estimated value of over $25,000. The package includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.

DATE AVAILABLE: As arranged

SCREENING BEGINS: Immediately – for full consideration, applications should be received as soon as possible.

BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.

HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.

VETERANS’ PREFERENCE: This position is subject to North Dakota Veteran's Preference requirements and follows NDUS Policy 601.0 Veterans' Preference. An NBG 22 or DD-214 must be provided if claiming veterans' preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.

OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.

REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu

EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.