What are the responsibilities and job description for the Executive Assistant to the Executive Director, Alumni Foundation position at ND State College of Science?
TYPE OF RECRUITMENT: External
POSITION: Executive Assistant to the Executive Director, Alumni Foundation
LOCATION: NDSCS – Wahpeton, North Dakota
TYPE OF APPOINTMENT: Full-time, 12-month, benefited position
WHO MAY BE CONSIDERED: Anyone eligible to work in the United States
JOB SUMMARY: The Executive Assistant serves as the trusted administrative and operational partner to the Executive Director of the NDSCS Alumni Foundation. This position provides executive-level support while ensuring the efficient coordination of the Foundation's daily operations, Board governance activities, executive communications, and strategic initiatives.
More than a traditional administrative professional, the Executive Assistant anticipates needs, manages priorities, removes obstacles, and creates organizational efficiency. The position serves as an extension of the Executive Director, exercising sound judgment, maintaining absolute confidentiality, and representing the Foundation with professionalism and exceptional customer service.
The Executive Assistant plays a vital role in enabling the Executive Director to maximize time spent leading the Foundation, building relationships with alumni and donors, supporting the Board of Directors, and advancing the Foundation's mission.
Minimum Requirements
Associate's degree preferred; equivalent experience considered
Minimum three years of progressively responsible executive administrative experience
Excellent written and verbal communication skills
Advanced Microsoft Office proficiency
Ability to exercise independent judgement and maintain confidentiality
Valid driver's license
Demonstrated executive presence
Strong organizational and planning skills
Proven ability to take initiative
Ability to handle sensitive and confidential information with integrity
Strong strategic thinking and problem-solving skills
Provide exceptional customer service
Flexible and adaptable
Preferred Qualifications
Bachelor's degree
Higher education, nonprofit, or advancement experience
Experience supporting governing boards
Experience with Bloomerang or similar CRM
Event coordination experience
Additional Information
SALARY: $49,000-$56,000, commensurate with education and experience
BENEFITS: NDSCS offers a comprehensive benefits package with an estimated value of over $25,000. The package includes single or family health insurance coverage with premiums paid for by the College – with an effective date for new employees the first of the month following the date of hire. Other benefits include basic life insurance, annual and sick leave, retirement plan, tuition waiver, spouse/dependent tuition discount, and employee assistance program. Optional benefits include life, dental, and vision insurance, a flexible spending account, and supplemental retirement plans.
DATE AVAILABLE: As arranged
SCREENING BEGINS: Immediately – for full consideration, applications should be received as soon as possible.
BACKGROUND CHECK: NDSCS requires a successful background check for the selected candidate prior to an official offer of the position.
HOW YOU WILL BE EVALUATED: To be considered, interested candidates must submit an NDSCS employment application. A resume and cover letter may also be required in certain positions. Official transcripts must be made available upon request. Only applicants who appear best qualified based on this review will be invited for a personal interview. The submission of all required materials by the screening date is the responsibility of the applicant.
VETERANS’ PREFERENCE: This position is subject to North Dakota Veteran's Preference requirements and follows NDUS Policy 601.0 Veterans' Preference. An NBG 22 or DD-214 must be provided if claiming veterans' preference. If claiming disabled status, a current letter of disability from the VA dated within the last 12 months must also be submitted.
OPEN RECORDS: Pursuant to N.D.C.C. Section 44-04-18, except as otherwise specifically provided by law, all records of NDSCS are public records, open and accessible for inspection during regular office hours. NDSCS shall comply with public records laws and will not disclose information that is considered exempt under the public records laws.
REASONABLE ACCOMMODATION: NDSCS is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact NDSCS Human Resources at 701-671-2903 or NDSCS.HR@ndscs.edu
EQUAL OPPORTUNITY: NDSCS does not discriminate on the basis of age, color, gender identity/expression, genetic information, marital status, national or ethnic original, mental or physical disability, public assistance status, race, religion, sex, sexual orientation, familial or parental status, status as a U.S. veteran/service member, or participation in lawful activity off the employer’s premises during nonworking hours which is not in direct conflict with the essential business related interests of the employer.
Salary : $49,000 - $56,000