Administrative Assistant

Ward County Human Service Zone is hiring an Administrative Assistant in Minot, North Dakota

Ward County Human Service Zone is looking to fill an Administrative Assistant position. The purpose of this position is to provide administrative support services to Ward County Human Service Zone staff.

Administrative Assistant example of duties:

• Perform receptionist duties for the agency's main reception area, including but not limited to, answering phones, making copies, assemble packets, and troubleshoot all office machines.
• Greeting and assisting all general public entering the office.
• Assist with opening daily mail and distribution.
• Maintain inventory of all necessary forms for entire organization.
• Liaison for maintaining knowledge of community services to assist clients
• Sending releases of information to agencies, schools, and medical facilities.
• Assist Foster Care Unit, In Home Unit and Child Protective Services with tasks as needed.
• Maintain confidentiality and professionalism at all times.

To succeed in this position, you must be able to manage multiple priorities with professionalism, compassion, confidentiality, and reliability. A strong candidate will:

• Thrive in a dynamic, high-demand environment where every detail matters.
• Be respectful and communicate clearly and effectively with staff, clients and community partners.
• Maintain strict confidentiality while handling sensitive child welfare case information.
• Having the ability to manage exposure to emotionally challenging material is an essential function of the role.
• Be highly organized and adhere to strict deadlines.
• Embrace the mission of child and family preservation, family support, compassion and integrity.

If you are someone who values teamwork, understands the importance of accurate documentation, and is motivated to make a real impact in the lives of children and families, apply today!

Minimum Qualifications:

To be considered for this role, you must be a resident of North Dakota and have one of the following:

• Associate's degree with emphasis in office related functions or customer service and one year experience.
• High school diploma or equivalent with minimum of three year's work experience in an administrative setting.

Additional requirements:

• Must be able to work effectively in a complex work environment.
• Ability to interact effectively with client populations.
• Organization, attention to detail, critical thinking and able to make decisions through critical thinking are essential components.
• Must adhere strictly to confidentiality in all aspects of the position.
• Computer literacy and regular attendance is required.
• A high level of verbal and written communication skills is also required.
• Candidates must successfully complete a standard background check.
• Must have a valid driver's license.

Working for Ward County Human Service Zone:

Ward County Human Service Zone partners with the Department of Health and Human Services and Ward County to deliver child welfare safety and program protocols and provides employees with the excellent benefits and employment packages offered by Ward County as a Ward County employee.

Ward County Human Service Zone team members are offered robust medical, dental and life insurance coverage, as well as an excellent retirement package.

Employees enjoy ten paid holidays, as well as earning both annual leave and sick leave days.

About Team ND

"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt

Application Procedures

Your resume must clearly show the months and years of employment for each position listed. This information is required to accurately calculate your qualifying experience and determine whether you meet the minimum qualifications of the position. Resumes that do not include sufficient employment date may not be able to be fully evaluated. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications, credit will not be given. All application material must be received on or before the closing date by 11:59 PM Central Standard Time (CST).

Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.

This employer participates in E-Verify. Please visit the following website for additional information HHS ND Careers E-Verify

A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.

For more information about the position or if you need an accommodation, please contact Liza Renaud by email: lmrenaud@nd.gov or by phone: (701) 857-0708.

Employing Unit ND HHS - Ward County Human Service Zone

TTY Number ND Relay Service 1 (800) 366-6888 (text) or 1 (800) 366-6889 (voice)

If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701) 328-3290.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.