What are the responsibilities and job description for the Administrative Assistant position at ND Health and Human Services?
Summary Of Work
North Dakota State Hospital (NDSH) - Jamestown, ND - Administrative Assistant
We're looking for an Administrative Assistant for our medical records department who brings strong organization, attention to detail, and a proactive mindset to the table. If you're someone who takes pride in keeping things running smoothly and understands the importance of accuracy and confidentiality, this could be a great fit for you.
As our Administrative Assistant, you will be part of a team where communication and computer skills matter, and where your experience with Electronic Health Records (EHR) will be put to good use. Your day-to-day work will focus on maintaining and updating client records, processing disclosures through EHR systems, and ensuring everything is done in line with privacy regulations like Federal Rule 42 CFR Part 2 and HIPAA. Medical coding experience is preferred, as it enhances the ability to accurately interpret and document healthcare services.
You'll also be responsible for converting paper client charts into electronic records, performing chart audits, and making sure records are managed according to the appropriate retention schedule. That means knowing when files are ready for destruction and ensuring our documentation meets accreditation and licensing standards.
To thrive in this position, being able to multitask while staying focused on accuracy is essential. You will need to be able to stay on top of deadlines, adapt to shifting priorities, and keep a clear view of the big picture while handling the details.
To be considered for this position you must have one of the following combinations:
Associate's degree in business or office related functions AND one (1) year of office support, clerical or secretarial professional work experience.
OR
A high school diploma or equivalent AND two (2) years of office support, clerical or secretarial professional work experience.
Course work in a vocational office support or closely related program may substitute for work experience requirement on a year for year basis, if it provided the knowledge and skills required to perform the duties of the position.
Coding Experience Is Preferred
About HHS:
ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.
Location:
ND HHS utilizes a blended workplace model. This position is onsite in Jamestown, North Dakota at the ND State Hospital.
Total Rewards
In addition to the exceptional health insurance and retirement benefits, HHS values continued learning and career enhancement. Therefore, we offer varying continuing education formats, including in-person and online, as well as tuition reimbursement.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.
Application Procedures
Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.
Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.
This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verify
A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.
For more information about the position or if you need an accommodation, please contact Nicole Haakenson at 701.253.3952.
Employing Unit: ND HHS - NDSH
TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)
If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.
North Dakota State Hospital (NDSH) - Jamestown, ND - Administrative Assistant
We're looking for an Administrative Assistant for our medical records department who brings strong organization, attention to detail, and a proactive mindset to the table. If you're someone who takes pride in keeping things running smoothly and understands the importance of accuracy and confidentiality, this could be a great fit for you.
As our Administrative Assistant, you will be part of a team where communication and computer skills matter, and where your experience with Electronic Health Records (EHR) will be put to good use. Your day-to-day work will focus on maintaining and updating client records, processing disclosures through EHR systems, and ensuring everything is done in line with privacy regulations like Federal Rule 42 CFR Part 2 and HIPAA. Medical coding experience is preferred, as it enhances the ability to accurately interpret and document healthcare services.
You'll also be responsible for converting paper client charts into electronic records, performing chart audits, and making sure records are managed according to the appropriate retention schedule. That means knowing when files are ready for destruction and ensuring our documentation meets accreditation and licensing standards.
To thrive in this position, being able to multitask while staying focused on accuracy is essential. You will need to be able to stay on top of deadlines, adapt to shifting priorities, and keep a clear view of the big picture while handling the details.
To be considered for this position you must have one of the following combinations:
Associate's degree in business or office related functions AND one (1) year of office support, clerical or secretarial professional work experience.
OR
A high school diploma or equivalent AND two (2) years of office support, clerical or secretarial professional work experience.
Course work in a vocational office support or closely related program may substitute for work experience requirement on a year for year basis, if it provided the knowledge and skills required to perform the duties of the position.
Coding Experience Is Preferred
About HHS:
ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.
Location:
ND HHS utilizes a blended workplace model. This position is onsite in Jamestown, North Dakota at the ND State Hospital.
Total Rewards
In addition to the exceptional health insurance and retirement benefits, HHS values continued learning and career enhancement. Therefore, we offer varying continuing education formats, including in-person and online, as well as tuition reimbursement.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.
Application Procedures
Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 pm.
Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.
This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verify
A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.
For more information about the position or if you need an accommodation, please contact Nicole Haakenson at 701.253.3952.
Employing Unit: ND HHS - NDSH
TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)
If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.