What are the responsibilities and job description for the Administrative Assistant position at ND Health and Human Services?
Children and Family Services - Bismarck, ND - Administrative Assistant
As our Administrative Assistant, you will be the first point of contact for people looking to get in contact with someone from Children and Family Services. You will assist in coordinating meetings and with processing background checks.
- You will have to set up, maintain and file adoption case files on a regular basis.
- You will need to review incoming mail and determine the priority status and who needs to receive it.
- You will need to learn the internal phone directory to assist in directing phone calls that may not be related to your area.
- You will be assisting in making hotel reservations, state vehicle reservations, scheduling conference calls upon request.
To Thrive in this position, you should be able to handle difficult situations with knowing you are the first person people talk to. You should be a self-starter and quick learner but able to take direction when needed. You need to listen to the person on the phone while remaining calm in what could be a frustrating situation for them. You will need to be a team player and lean in and help when other administrative staff are away. You will be a key player in assisting to make Children and Family Services run smoothly.
To be considered for this position, you are required to have a high school diploma or GED AND Three (3) years of experience in an office setting completing similar duties related to the job.
About HHS: ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. Those services are to be delivered as close to home as possible with a focus on dignity and respect. The keys to delivery of those services are the 2800 committed, compassionate ND HHS team members and more than $6 billion in funding from nearly 200 different federal, state, and special sources.
Location: ND HHS utilizes a blended workplace model. This position will be located in Bismarck.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.
Application Procedures
Your resume should include information to demonstrate how you meet the minimum qualifications as posted. If the Department's Human Resource Division is unable to determine that you meet the minimum qualifications credit will not be given. All application material must be received on or before the closing date by 11:59 PM Central Standard Time (CST).
Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships.
This employer participates in E-Verify. Please visit the following website for additional information: https://www.hhs.nd.gov/careers/e-verify
A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview.
For more information about the position or if you need an accommodation, please contact Kathy Kalvoda at KKalvoda@nd.gov or at 701.328.3541.
Employing Unit: ND HHS - Children & Family Services
TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)
If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact recruiter@nd.gov or (701)328-3290.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.
