Associate Director of Operations & Compliance

Details

Posted: 03-Apr-26

Location: Pittsburgh, Pennsylvania

Type: Full-time

Salary: $60,000

Categories

Operations

Operations - Compliance

Operations - Event Management

Operations - Membership Coordinator

Sector

Collegiate Sports

Salary Details

Medical benefits provided via Qualified Small Employer HRA (QSEHRA) as a monthly, tax-free, reimbursement. Retirement benefits provided through Edwards Jones as a SIMPLE IRA with an employer match up to 3%.

Preferred Education

Masters

The Associate Director of Operations and Compliance plays a critical leadership role within the Association, ensuring the smooth and efficient execution of daily operations while upholding the highest standards of organizational compliance with integrity, transparency, professionalism, and excellence. Reporting directly to the CEO, this position is responsible for overseeing key operational functions, managing member services, and ensuring adherence to all internal policies, bylaws, and applicable external regulations. This position requires a strategic thinker and detail-oriented leader capable of balancing administrative responsibilities with proactive member engagement. The Associate Director serves as a liaison to member institutions, supporting them with policy interpretation, academic eligibility & statistical reporting guidance, and operational support.

Primary Duties Of The Position

• Direct Daily Operations
• Provides oversight and daily supervision of National Office staff to ensure seamless organizational performance and ensures integrity, transparency, professionalism, and excellence.
• Additional duties as assigned.
• Oversees Planning and Logistics of National Championships and National Invitationals
• Leads planning, logistics, and execution of all National Championship and Invitational events.
• In collaboration with the CEO, serves as a point of contact for internal and external stakeholders including but not limited to: CVB’s, DMO’s, host institutions, vendors, sponsors, etc., delivering professional, timely, and effective communication.
• Assists in the negotiation, execution, and compliance of contracts related to Association events including but not limited to: host hotels, athletic trainers, officials, banquet facilities, competition sites, practice sites and other related vendors such as championship apparel, broadcast/live stream, ticketing, and program design.
• Oversees on-site event staffing, ensuring proper personnel coverage and role clarity.
• Coordinates all on-site operational communications to ensure efficient event execution.
• Oversees the scheduling of practice times in coordination with event staff and team representatives.
• Manages USCAA awards platforms including the direction of the nomination and/or voting process, the formation and facilitation of award selection committees, including meeting oversight, and ensures that all awards are ordered and distributed in a timely manner.
• Additional duties as assigned.
• Manages Member Institution Compliance
• Oversight of the ACS Reporting Platform
• Develops, implements, and maintains compliance training programs for member institutions.
• Ensures institutions meet association standards and policies through ongoing education and support.
  

Qualifications

• Education & Experience
• Bachelor’s degree in Sport Management, Business Administration, Higher Education, or a related field required; Master’s degree preferred.
• Minimum 3-5 years of progressively responsible experience in athletic administration, event management, compliance, or related fields; 5 years of administrative oversight preferred.
• Demonstrated experience in managing staff, volunteers, or graduate assistants in a professional setting.
• Proven track record in planning, organizing, and executing large-scale events or championships.
• Knowledge & Skills
• Strong understanding of intercollegiate athletics operations, compliance processes, and eligibility requirements.
• Familiarity with compliance and reporting platforms (e.g., Front Rush/ACS or similar systems) strongly preferred.
• Excellent organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Strong contract management skills, including experience with negotiation and vendor relations.
• Proficiency in Microsoft Office Suite and other relevant software; ability to learn and manage databases and reporting systems.
• Familiarity with web management, statistical reporting platforms, and live streaming platforms (e.g., PrestoSports, PrestoStats, Hudl or similar systems) strongly preferred.
• Leadership & Interpersonal
• Demonstrated ability to lead, supervise, and motivate a diverse team of staff, assistants, and volunteers.
• Exceptional verbal and written communication skills, with the ability to communicate effectively with member institutions and external partners.
• Strong problem-solving and decision-making skills with a focus on integrity, transparency, and accountability.
• Ability to work collaboratively with stakeholders while also being self-directed and independent.
• What You’ll Bring
• Respect for others and a strong belief that others should do this in return.
• Accountability for your own work and desire to provide guidance to new team members.
• Ability to contribute to several projects at the same time under a moderate level of direction.
• Application of objective judgement, technical skills and prior experience to solve business problems.
• Strong written and verbal communication skills, including a knack for explaining complex information in a straightforward manner.
• Desire for continued knowledge sharing and learning.
• Understanding of the impact of your own decisions.
• Other Requirements
• Willingness to travel frequently to national championships and convention sites as required.
• Ability to work evenings and weekends in alignment with event schedules.
• Commitment to the mission, values, and vision of the Association.
• Demonstrated commitment to ethical and moral behavior in all professional responsibilities and decision-making.
  

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About United States Collegiate Athletic Association

The United States Collegiate Athletic Association (USCAA) is an organization that exists to provide quality athletic competition on a national level. The USCAA, which has been in existence since 2001, focuses specifically on smaller institutions of higher learning and their student-athletes. The association believes that all athletes and programs deserve the same national opportunities as larger institutions. We are the organization that provides those opportunities. The primary goal of the USCAA is to provide members with an association that is devoted to the growth, vision, and values of their institutions. The USCAA’s focus is to enhance member institutions through athletics. The association intends to achieve this goal by providing opportunities for small colleges to compete on an equal level of competition with schools of like size and athletic programs. Our association seeks to conduct national championships, name All-Americans, recognize scholar athletes, and promote USCAA member schools. The USCAA provides a national setting that traditional and nontraditional institutions can thrive in. The organization is made up of nearly 80 accredited colleges stretching across the cou...ntry, with a strong concentration in Pennsylvania and the Northeast United States. Member institutions offer four year degrees, associates degrees, and trade opportunities. The USCAA has worked to formulate an association that provides an equal playing field for each type of institution. USCAA members typically have small enrollment figures that range between 500 and 2000. The USCAA is proud of its institutions and outstanding athletic programs, and wants to provide a place where diverse schools feel welcome and can compete at a national level. The USCAA is a 501(c)(3) non-profit organization.

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