What are the responsibilities and job description for the Administrative Specialist II position at NC Department of Health and Human Services?
Agency
Dept of Health and Human Services
Division
Blind Services
Job Classification Title
Administrative Specialist II (S)
Position Number
60043123
Grade
NC09
About Us
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Description Of Work
The NC Division of Services for the Blind provides services to individuals to eligible individuals who are visually impaired, blind or deafblind to assist them with achieving their goals of independence and employment. This position is a valuable member of the Director’s Office in Raleigh, NC who primarily supports the Division Assistant Director, Division Director and other office staff as needed. The Assistant is an integral part of coordinating many aspects of responding to internal statewide needs as well as responding to requests from the Department of Health and Human Services, the executive branch, legislative offices and the public.
This position’s relationship to the Director and Assistant Director requires the Administrative Specialist II to have excellent administrative, computer and communication skills. The employee needs to be very conscientious, detail oriented, organized and able to prioritize and re-prioritize as needed. Because this position is privy to a substantial amount of sensitive information, it is imperative that confidentiality is maintained for all applicable information.
Knowledge Skills And Abilities/Management Preferences
Salary Range: $39,671.00 - $69,426.00
Recruitment Range: $39,671.00 - $60,000.00
Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.
The following Management Preferences are not required, but applicants that possess these skills are preferred:
Knowledge, Skills, And Abilities
About the NC Division of Services for the Blind (DSB):
The North Carolina Division of Services for the Blind (DSB) provides essential programs and support to individuals who are visually impaired, blind, or deafblind, empowering them to achieve greater independence and employment success.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits.
Supplemental Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.
Veterans’ and National Guard Preference
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
Contact Information
If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov Resumes will not be accepted in lieu of completing this application.
Minimum Education And Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience;
Or
equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter
Tonya Lofton McLamb
Email
talentacquisition@dhhs.nc.gov
Dept of Health and Human Services
Division
Blind Services
Job Classification Title
Administrative Specialist II (S)
Position Number
60043123
Grade
NC09
About Us
The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.
Description Of Work
The NC Division of Services for the Blind provides services to individuals to eligible individuals who are visually impaired, blind or deafblind to assist them with achieving their goals of independence and employment. This position is a valuable member of the Director’s Office in Raleigh, NC who primarily supports the Division Assistant Director, Division Director and other office staff as needed. The Assistant is an integral part of coordinating many aspects of responding to internal statewide needs as well as responding to requests from the Department of Health and Human Services, the executive branch, legislative offices and the public.
This position’s relationship to the Director and Assistant Director requires the Administrative Specialist II to have excellent administrative, computer and communication skills. The employee needs to be very conscientious, detail oriented, organized and able to prioritize and re-prioritize as needed. Because this position is privy to a substantial amount of sensitive information, it is imperative that confidentiality is maintained for all applicable information.
Knowledge Skills And Abilities/Management Preferences
Salary Range: $39,671.00 - $69,426.00
Recruitment Range: $39,671.00 - $60,000.00
Candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed on the vacancy announcement.
The following Management Preferences are not required, but applicants that possess these skills are preferred:
Knowledge, Skills, And Abilities
- Provide excellent customer service in-person, via email, on the phone and through correspondence for the Director’s office, statewide staff, individuals receiving Division services, guests, Legislative and Executive branch staff and members of the public.
- Respectfully and appropriately interact with individuals who are visually impaired, blind or deafblind as well as have additional disabilities.
- Serve as a statewide resource on providers and services in the division’s online case management system and accurately key data in the system.
- Assist with agency fiscal tasks according to required policies and procedures including use of the NC Finance System (NCFS), pcard purchases, travel reimbursements, and invoice payments.
- Maintain agency records and reporting including the annual review and monthly updates of the Fixed Assets Inventory spreadsheet and Motor Fleet records.
- Create and edit forms in Word, Excel and other programs as needed to ensure accuracy.
About the NC Division of Services for the Blind (DSB):
The North Carolina Division of Services for the Blind (DSB) provides essential programs and support to individuals who are visually impaired, blind, or deafblind, empowering them to achieve greater independence and employment success.
Compensation And Benefits
The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for benefits.
Supplemental Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: https://www.ncdhhs.gov/.
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
- Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
- Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
- If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.
- Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
- Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
- Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
- For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations and cover letters may be uploaded with your application.
Veterans’ and National Guard Preference
- Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
- Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of their DD 256 or NGB 22, along with the state application.
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
Contact Information
If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov Resumes will not be accepted in lieu of completing this application.
Minimum Education And Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience;
Or
equivalent combination of education and experience.
EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter
Tonya Lofton McLamb
talentacquisition@dhhs.nc.gov
Salary : $39,671 - $69,426