Executive Assistant

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Executive Assistant

George School

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Details

Posted: 21-May-26

Location: Newtown, Pennsylvania

Type: Full Time

Categories

Administrative/Clerical

Required Education

4 Year Degree

George School, an all-gender Quaker boarding/day high school located in Newtown, PA, seeks an Executive Assistant to support the Head of School, Associate Head of School, and Board of Trustees.

Responsibilities

• Provide comprehensive administrative support to the Head of School, Associate Head of School, and Board of Trustees.
• Manage complex calendars and scheduling, including recurring leadership and community meetings.
• Coordinate travel arrangements and process expense reports for HOS and AHOS.
• Support committees such as the Administrative Team, Advisory Council, Governance Committee, Housing Committee, and Meeting for Business.
• Coordinate with Human Resources and the Business Office to organize and synthesize contract-related information.
• Coordinate full-cycle administrative support for faculty and other administrative searches, including candidate visit schedules, interview logistics, and feedback collection.
• Board of Trustee Support: Plan and manage all aspects of Board of Trustees meetings, including timelines, report collection, compilation of materials, meeting logistics, and accurate minutes.
• Board of Trustee Support: Maintain the Board portal and oversee annual updates to the Trustee Handbook.
• Board of Trustee Support: Serve as staff liaison to the Governance Committee, providing administrative and strategic support related to new Trustee orientation, governance, compliance, bylaws, nominations, and charters.
• Provide logistical and administrative support for major committees and leadership groups, including agenda preparation, minute-taking, and follow-up action items.
• Serve as a liaison to faculty, the Business Office, and Student Life regarding field trips and related scheduling needs.
• Serve as a liaison regarding substitute coverage payments and other one-off compensation matters.
• Serve as an active member of the Commencement Committee and support all aspects of commencement planning and execution.
• Provide leadership or support for major institutional events, including Opening Days, Convocation, Recognition Assembly, and Closing Banquet.
• Support Housing Committee operations, including meeting scheduling, communications, surveys, and reporting.
• Coordinate annual processes such as sabbatical and grant administration, faculty stipend letters, holiday card lists, and Administrator on Duty scheduling.
• Lead or contribute to major institutional initiatives such as accreditation processes, leadership transitions, governance improvements, and system or portal enhancements.
• Fulfills social duty responsibilities or the equivalent.
  
  

Requirements

• Associate or bachelor's Degree and at least five years of progressively responsible experience as an administrative assistant or similar role, preferably in an independent school, nonprofit, or mission-driven organization.
• Exceptional organizational, written, and verbal communication skills.
• Demonstrated ability to handle highly confidential information with discretion and professionalism. Remain calm and poised in high-pressure situations.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• High level of initiative, judgment, and problem-solving ability.
• Proficiency with standard office technology, digital platforms, and document management systems.
• Demonstrated commitment to working towards belonging, inclusion, and cultural competency.
• Commitment to the traditions and philosophy of a Quaker educational community.
• Ability to work with a diverse student population and a style consistent with Quaker values.
  
  

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About George School

Connections working at George School

https://careerhq.nboa.org/jobs/22293197/executive-assistant