What are the responsibilities and job description for the Electronic Records Management (ERM) Specialist position at Navteca?
Electronic Records Management (ERM) Specialist
Intermediate Level (2–4 Years Experience)
Location: DMV Area (Washington DC, Maryland, Virginia)
Work Type: Full-Time | On-site or Hybrid (based on contract requirements)
Overview
Navteca is seeking an Electronic Records Management (ERM) Specialist to support the management, organization, and lifecycle of electronic records across enterprise systems. The ideal candidate will have experience with document management platforms and a strong understanding of records lifecycle processes, compliance, and information governance.
This role focuses on ensuring the efficient and systematic control of records, including their creation, classification, storage, retrieval, retention, and disposition, in alignment with organizational and regulatory requirements.
Key Responsibilities
- Identify, classify, archive, preserve, and securely dispose of electronic records
- Administer and support document management and imaging systems such as EMC Documentum, Captiva, Laserfiche, and similar platforms
- Design and improve business processes related to records and information management
- Ensure proper capture, indexing, and storage of records and associated metadata
- Implement and enforce records retention schedules and disposition policies
- Support audits, compliance efforts, and records retrieval requests
- Collaborate with stakeholders to align records management practices with business workflows and transactions
- Maintain documentation of systems, processes, and procedures related to ERM
- Ensure compliance with Fairfax County standards and applicable regulations
Required Skills & Technologies
- Document Management Systems: EMC Documentum, Captiva, Laserfiche (or similar platforms)
- Records Lifecycle Management: classification, retention, archiving, disposition
- Knowledge of document imaging and digital records systems
- Understanding of records governance, compliance, and audit practices
- Familiarity with business process design and workflow optimization
- Experience with metadata, indexing, and information organization
Qualifications
- 2–4 years of experience in electronic records management or a related field
- Experience working with enterprise document management systems
- Strong understanding of records lifecycle and information governance principles
- Excellent organizational and analytical skills
- Ability to collaborate across technical and business teams
- Experience in government or regulated environments is a plus
Work Location & Schedule
- On-site or hybrid depending on contract requirements
- Primary location: Fairfax County Government Center
12000 Government Center Parkway, Fairfax, VA 22035 - Standard hours: Monday–Friday, 8:00 AM – 4:30 PM (30-minute lunch)
- May require participation in an on-call rotation
- Must adhere to Fairfax County and/or FCPS holiday and inclement weather policies
Additional Requirements
- Ability to work on-site at County or approved offsite locations as needed
- Time worked outside approved hours is not billable
- Timesheets must be submitted for all work performed
- Staff may not perform work for other clients during assigned County hours
Benefits
Navteca offers a comprehensive benefits package, including:
- Medical Insurance
- Dental Insurance
- Life and AD&D Insurance
- Short-Term and Long-Term Disability (STD/LTD)
- 401(k) Retirement Plan
- Paid Vacation
- Paid Holidays
- Paid Sick Leave
- Comp/Flex Time