Payroll Coordinator role

Location: Fully onsite in Everett, WA (Local Candidates Preferred) 

Duration: 6 Months (40 hours per week)

Pay Rate: $30 – $36 per hour on W2 

JOB SUMMARY

This role works as part of a team to process bi-weekly payroll for more than 950 employees for a public agency, totaling about $90 million annually. The coordinator enters exception and timesheet data into the payroll system, calculates, processes and reconciles payroll, and answers employee questions.

RESPONSIBILITIES

Payroll Processing

• Enter payroll exception data into payroll systems.
• Research and analyze discrepancies, make corrections and document changes.
• Review payroll and documentation for accuracy and completeness.
• Calculate payroll and reconcile it to various reports.

Timekeeping

• Enter timekeeping data.
• Validate timekeeping calculation results for accuracy and compliance with labor contracts, policy and labor laws.

Deductions, Payments and Ledger

• Monitor and reconcile payroll deduction reports.
• Prepare for payments to third parties.
• Review general ledger balances.

Leave and Supplemental Pay

• Analyze, reconcile and process FMLA, PFML, STD, LTD, workers’ compensation leave, supplemental pay and donated sick leave hours, based on information from the benefits team and third-party organizations.
• Create adjusting entries and documentation as needed.

Records

• Follow records retention protocols.
• Maintain an annual archive of payroll records.

Support and Systems

• Research and respond to payroll-related inquiries from employees, supervisors and outside organizations.
• Serve as a resource for payroll issues.
• Work with IT staff to troubleshoot system issues and test updates, upgrades and fixes.
• Perform other duties of a similar nature or level.

MINIMUM QUALIFICATIONS

• 5 years of experience processing payroll and using payroll software systems.
• An associate degree or 2-year technical certificate in accounting or a related field may substitute for 1.5 years of experience.
• A bachelor’s degree may substitute for 3 years of experience.
• Ability to work extended hours, weekends and holidays, or an alternate schedule, as needed to meet strict payroll deadlines.

KNOWLEDGE REQUIREMENTS

• General accounting and payroll processing.
• General knowledge of payroll-related labor laws, such as FMLA and FLSA.

SKILL REQUIREMENTS

• Experience using automated payroll systems.
• Advanced proficiency in Microsoft Outlook, Word and Excel.
• Focus on results, following up and completing tasks on time, and meeting strict payroll deadlines.
• Managing multiple tasks at once and adjusting to changing priorities.
• Working effectively with employees and management at all levels.
• Clear, timely, concise written and oral communication that outlines necessary actions and deadlines.
• Proficiency in typing and 10-key.
• Fast, accurate mathematical calculations with attention to detail.
• Fostering an inclusive workplace, building team trust and cooperation, and showing courtesy, sensitivity and respect in all interactions.

PREFERRED SKILLS AND KNOWLEDGE

• Experience with PeopleSoft, Trapeze and UKG software.
• Experience producing payroll in the transit industry, government or public sector, or for a union-represented workforce.

WORKING CONDITIONS

• Office environment requiring the use of office equipment and technology.
• Movement throughout and between different office buildings.
• Tasks may be completed in noisy environments.
• Occasional lifting and carrying of materials up to ten pounds.