What are the responsibilities and job description for the Office Assistant position at Navigate Tax and Accounting, LLC?
Job Summary
We are seeking a positive, detail-oriented and dependable Office Assistant to join our team for the 2025 tax season (January - April The ideal candidate will handle a variety of clerical and customer service tasks, ensuring smooth office operations. This role requires strong computer literacy, excellent organizational skills, and the ability to manage multiple responsibilities efficiently.
Responsibilities
- Manage front desk operations, including greeting visitors and directing calls
- Operate multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize Microsoft Office Suite and Google Workspace for correspondence, reports, and scheduling
- Assist with calendar management and appointment scheduling for staff or clients
- Handle customer support inquiries via phone, email, or in person with excellent phone etiquette
- Support bookkeeping tasks using QuickBooks or similar accounting software
- Provide administrative support such as copying, faxing, and organizing office supplies
- Maintain organized files and ensure confidentiality of sensitive information
- Support office management tasks to improve workflow efficiency
Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Strong computer skills with the ability to learn new software quickly
- Excellent organizational skills with attention to detail and accuracy
- Effective communication skills, including phone etiquette and customer service experience
- Ability to multitask efficiently in a fast-paced environment
- Clerical experience or office management background preferred
- Familiarity with data entry, proofreading, filing, and calendar management
This Office Assistant role offers an engaging opportunity for individuals seeking to develop their administrative skills within a professional environment. The position requires a proactive attitude, excellent organizational abilities, and the capacity to provide exceptional support across various office functions.
Pay dependent upon experience.
Job Types: Full-time, Temporary
Expected hours: 40 per week
Benefits:
- Flexible schedule
Work Location: In person