What are the responsibilities and job description for the Executive Assistant position at Naviga?
About Our Client
We are recruiting on behalf of a major, long-standing entity within the electric utility industry. This organization has been operating since 1948 and is headquartered in the Tampa, Florida area. As a key player in its sector, the company is deeply focused on effective governance, compliance with its cooperative structure, and executing against its established strategic priorities.
The Opportunity
This is a pivotal support role for the Executive Vice President & Chief Legal Officer and the broader department staff. The Administrative Specialist is essential for maintaining the department's efficient, professional operations, covering key areas from executive calendar management and travel logistics to financial support like budgeting, procurement, and managing board committee functions.
What You Will Do
Provide administrative services and assistance to the Executive Vice President & Chief Legal Officer and department staff.
Assist in the development of presentation materials for internal and external meetings.
Act as a Board committee assistant by developing agendas, agenda item summaries, chair reports, minutes, resolutions/motions, and PowerPoint presentations.
Maintain the department procurement credit card, prepare electronic purchase requests, and reconcile electronic statements.
Assist with the department budget development, manage purchase requisitions, and monitor monthly budget management reports and contract expirations.
Maintain the calendar and appointments of the applicable Vice President.
Support department Directors/Managers, including researching/preparing reports and organizing meeting schedules.
Arrange and coordinate departmental travel and prepare expense/reimbursement reports.
Provide general meeting planning and support.
Ensure department supplies are available and order new equipment as needed.
Perform NERC Compliance Program roles, including ongoing evidence retention, as designated.
Who You Are
An associate or bachelor’s degree in business management or a related discipline is required. Relevant work experience may substitute for education (two years of experience for one year of education).
Five (5) years’ experience in an administrative, project management, or similar role is desirable.
Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven, and Professional.
Technical Skills: Proficiency with computer-based applications (Microsoft Office, Document Control, SharePoint, Work Management, Time Keeping), Basic Accounting, Contracts, Office Management, and Budgeting.
Soft Skills: Effective verbal/nonverbal, listening, and written communications, Confidentiality, Customer Service Oriented, Efficiency, Organizational Skills, Planning, and Problem-solving.
The Ideal Candidate s a highly organized, professional, and conscientious administrative expert with a proven track record of supporting senior executives and managing department-level operations. They should be proficient in technical areas like budgeting, basic accounting, and Microsoft Office applications, and possess strong soft skills in communication, planning, and problem-solving. A background in a regulated or corporate environment where confidentiality, critical-thinking, and financial oversight are paramount is highly valued.
Why Join the Team?
Join a stable and essential organization in the vital electric utility sector, which serves a critical function for communities across Florida. You will be a key partner to executive leadership, gaining exposure to high-level corporate operations within the legal, compliance, and administrative functions. Seminole Electric Cooperative offers a professional, collaborative environment, competitive compensation, and focuses on a culture of compliance and operational excellence.
About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.
Salary.com Estimation for Executive Assistant in Tampa, FL
$73,089 to $96,790
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