What are the responsibilities and job description for the Administrative & Operations Associate position at Natural Resources Council of Maine?
Position: Administrative and Operations Associate
Location: Augusta, Maine – on-site
Classification: Full-time, Regular, Exempt
Schedule: 40 hours/week; Monday – Friday
Salary: Band 1 – starting at $50,500
Benefits: Benefit eligible, includes 100% employer paid health insurance, dental, retirement, generous leave time, and professional development.
About NRCM:
The Natural Resources Council of Maine (NRCM) is a leading nonprofit advocacy organization working to protect Maine’s environment. We are committed to diversity, equity, inclusion, and justice (DEIJ), and strive to create a welcoming workplace that reflects the communities we serve.
Role Summary:
As Administrative & Operations Associate, you will play a key role in making sure our Augusta office runs smoothly and efficiently. You will handle a variety of responsibilities including building operations, staff support, and administrative services. This position is on-site, due to the nature of facilities and front desk responsibilities.
Key Responsibilities
Operations & Facilities
- Conduct regular checks of the building and grounds and coordinate repairs or upkeep
- Maintain supplies and troubleshoot office equipment (printers, phones, etc.)
- Track contracts and coordinate with vendors
- Train new staff on phone and printer systems
- Collaborate with IT and Admin teams on equipment inventory
Administrative Support
- Greet visitors and assist with phone and in-person inquiries
- Coordinate mail handling and deliveries
- Schedule and support meetings, including calendar invites and tech support
- Maintain filing systems and update Standard Operating Procedures
- Provide support for meetings, retreats, and NRCM events
- Assist with financial and admin tasks (e.g., invoices, reports)
Qualifications
- Strong problem-solving skills with the ability to work independently
- Organized, detail-oriented, and able to manage multiple priorities
- Proficient in Microsoft Office and familiar with video conferencing platforms
- Comfortable using standard office equipment
- Collaborative team member with a positive, courteous approach
- Familiarity with nonprofit organizations is a plus
DEIJ Commitment
We welcome applicants from all backgrounds. We strongly encourage individuals who identify as Black, Indigenous, People of Color (BIPOC), LGBTQ , veterans, people with disabilities, or from historically underrepresented groups to apply.
Physical & Schedule Requirements
- Ability to lift up to 10 lbs and perform routine office tasks
- Work is primarily in-person at the Augusta headquarters
- Typical work hours are weekdays during standard business hours
Why Work at NRCM?
We offer a friendly and mission-driven work culture, strong support for professional growth, and meaningful work that contributes to protecting Maine’s environment for future generations.
How to Apply
Please submit your application through NRCM’s website. Internal candidates must apply within 7 days of posting. All applicants will be considered, and interviews will include a bargaining unit representative.
