Human Resources Assistant

The HR Assistant at North American Mental Health Services provides essential administrative support to ensure the smooth and efficient functioning of daily Human Resources operations. This role focuses on personnel file maintenance, HR data entry, compliance-related documentation, and general administrative tasks. The HR Assistant supports the HR team and employees by maintaining accurate records, assisting with HR processes, and ensuring adherence to internal standards and regulatory requirements.

Essential Duties & Responsibilities

Personnel File & Record Keeping:

• Organize and maintain employee personnel files (electronic and physical) with accuracy, confidentiality, and compliance.
• File and process documentation related to employment changes, status updates, accommodations, and other HR actions.
• Maintain compliance with record retention policies and audit‑ready file standards.
• Ensure documents are consistently updated and easily retrievable.

HR Data Entry & Reporting:

• Enter and update employee information in the HRIS with a high degree of accuracy.
• Assist with generating reports, employee lists, and tracking tools for HR needs.
• Maintain logs and spreadsheets related to compliance, ADA documentation, training record verification, and other HR processes.
• Support the creation and distribution of HR forms, templates, and routine correspondence.

Employee Support & Communication:

• Serve as a point of contact for general HR inquiries regarding policies, procedures, and HR processes.
• Provide customer‑service‑oriented support to employees and managers.
• Assist in scheduling meetings, interviews, and trainings as requested.
• Help communicate HR updates, reminders, and documentation requests.

Compliance & Administrative Support:

• Assist with collecting, organizing, and maintaining compliance-related documentation (e.g., licensing, training verifications, mandatory forms).
• Support HR projects related to audits, internal reviews, and policy updates.
• Ensure all HR documentation meets organizational and regulatory standards.
• Help maintain consistency across HR practices, files, and systems.

Minimum Qualifications

• Education: High school diploma or equivalent required; additional HR coursework or certification preferred.
• Experience:
  • Previous experience in HR administration, office administration, or related support role preferred.
  • Experience maintaining personnel files, handling confidential information, or working with HR documentation.
• • Familiarity with HR compliance requirements is a plus (training available).
• Technical Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Experience with HRIS systems preferred.
  • Strong attention to detail, accuracy, and recordkeeping
• Soft Skills:
  • Strong organizational and time management skills.
  • Ability to communicate effectively and professionally with employees at all levels.
  • Demonstrated discretion, integrity, and confidentiality.
  • Ability to work independently and collaboratively within the HR team.
  • Customer focused approach with a willingness to learn and grow

Salary : $20 - $25