What are the responsibilities and job description for the Part-time Administrative Assistant position at NATIVE AMERICAN BANK N A?
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support our team with various administrative tasks. This position requires a high level of organization, communication skills, and the ability to handle a variety of responsibilities for multiple departments.
Responsibilities:
- Assist with day-to-day administrative tasks, including answering phones, responding to email, and managing correspondence.
- Maintain organized filing system, both electronic and physical, ensuring easy access to documents.
- Manage conference room reservations. ensuring that all booking are appropriately schedule and communicated to relevant team members.
- Greetings visitors, customers, and other people important to the Bank.
- Handle sensitive and confidential information with the utmost discretion and professionalism, adhering to company privacy policies and procedures.
- Schedule and coordinate appointments, meetings, and travel arrangements for team members as requested.
- Support the preparation of reports, presentations, and documents as needed.
- Compiles, organizes, distributes meeting agendas, reports, and other documents for monthly board and committee meeting packets. Gathers involved data and information from a variety of sources, such as regulations, computer printouts, and electronic data for CEO and Senior Management as requested.
- Responsible for the physical flow of paperwork within the institution including handling and dispersing incoming and outgoing mail and updating records.
- Plans and coordinates logistical arrangements for meetings and conference calls. Make room reservations, catering, presentation preparation, set-up, audio/visual equipment, clean-up and updates to attendees.
- Maintains Group, Board room, Front desk and other electronic calendars.
- Handle overflow call from the branch, directing inquiries to the appropriate personnel and taking accurate messages when necessary.
- Assist in ordering new employee’s business cards, name plates, and other items as requested.
- Performs other related duties as necessary or assigned
Qualifications:
- High School diploma or equivalent; additional education or training a plus.
- One year experience in an administrative role.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.