What are the responsibilities and job description for the Data Entry Clerk position at NationsBenefits, LLC?
Position Summary
The Data Entry Clerk is responsible for accurately inputting, updating, and maintaining all production, inventory, quality, and procurement data within the Inecta ERP system, which is specifically tailored for food manufacturing. This role ensures that operational data is complete, accurate, and timely to support production planning, traceability, regulatory compliance, and inventory management.
Key Responsibilities:
ERP Data Entry & Maintenance
• Enter, update, and verify production orders, work orders, batch records, yields, lot numbers, and inventory movements in Inecta ERP.
• Maintain accurate item master data, including product specs, ingredients, allergens, packaging, and BOMs (Bill of Materials).
• Record incoming raw materials, receiving documents, COAs, and supplier information.
• Input daily production results including batch quantities, scrap, overages, variances, and finished goods.
• Enter and reconcile inventory counts, cycle counts, and adjustments.
• Assist with maintaining production schedules, demand planning data, and order fulfillment records.
Food Manufacturing Compliance
• Ensure all required food safety and traceability information is recorded accurately, including:
• Lot tracking / lot genealogy
• Expiration dates / shelf-life
• Allergen declarations
• Production line identification
• Support FDA/USDA/HAACP documentation requirements through accurate ERP recordkeeping.
• Maintain high standards of data integrity to support audits, recall readiness, and customer requirements.
Reporting & Documentation
• Generate routine and ad-hoc ERP reports such as:
• Inventory status
• Production efficiency
• Material usage
• Variance reports
• Identify discrepancies or missing information and follow up with production, purchasing, or QA teams.
• File digital or paper documents according to company protocols.
Cross-Functional Coordination
• Work with production supervisors to confirm daily production results.
• Coordinate with purchasing/receiving teams to confirm raw material receipts.
• Communicate with QA to verify lot details, specifications, and test results.
• Support the ERP Administrator with data cleanup projects and workflow improvements.
Qualifications:
• High school diploma or equivalent.
• Experience with ERP or similar system.
• Track record of data accuracy
NationsBenefits is an Equal Opportunity Employer.