What are the responsibilities and job description for the Office Administrator position at National Van Builders, Inc.?
Job Overview National Van Builders is a leading manufacturer of wheelchair accessible, school and multi-passenger shuttle vans, known for our commitment to quality and innovation. We are seeking an experienced Office Administrator. Job responsibilities are as follows:
Office & Administrative Support
- Answer incoming phone calls and route inquiries appropriately
- Process incoming mail and manage incoming/outgoing UPS shipments
- Order and maintain office supplies
- Maintain organized customer files
Sales Order & Production Support
- Download and print daily status reports
- Process sales orders and list required components on inventory spreadsheets
- Record incoming vans and assign them to the appropriate orders
- Maintain the current production spreadsheets
Vehicle Processing & Compliance
- Prepare Certification modifier labels for Quality Control
- Coordinate transfer of chassis to dealers
- Complete Certificates of Origin once vehicles are funded
- Record warranty information
Invoicing & Financial Processing
- Invoice completed vans
- Process payments as received
- Send billing and customer information to dealers, process invoices
- Process rebate claim forms with dealers as appropriate
Shipping & Delivery Coordination
- Coordinate shipping of completed vans when applicable
- Prepare and organize delivery paperwork
Qualifications & Skills
- Previous experience in office administration, office management, or similar role preferred
- Strong organizational and multitasking skills
- High attention to detail and accuracy
- Proficiency with computers, including spreadsheets (Excel / Google Sheets). Experience with Sage Business Works is a plus
- Comfortable working with invoicing, documentation, and recordkeeping
- Strong communication skills, both written and verbal
- Ability to work independently and manage deadlines
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $22 - $25