Chief of Staff

Position Summary

The Chief of Staff serves as the key partner to the Executive Director, providing high-level strategic support and ensuring efficient day-to-day operations of the office. This role monitors internal coordination, facilitates communication across departments, and represents the Executive Director in a variety of internal and external settings. The Chief of Staff plays a central role in organizational planning, process management, and the successful execution of major events and initiatives.

Key Responsibilities

• Support the Executive Director by monitoring daily office operations, including internal workflows and external communications.
• Represent the Executive Director in meetings and through email and phone correspondence with internal and external stakeholders.
• Draft letters, reports, emails, presentations, and other correspondence on behalf of the Executive Director.
• Conduct or attend meetings to assess and advise on upcoming activities, monitor progress, and identify opportunities for improvement.
• Attend the Annual Conference, Colloquium, and other major events to ensure all logistics are properly coordinated and executed.
• Follow up with NMA leadership, staff, and external partners to ensure timely and effective responses to organizational needs and member service expectations.
• Support cross-departmental initiatives and ensure alignment with organizational goals and priorities.
• Some travel and the ability to work the occasional weekend may be required.
• Assist with special projects and perform other duties as assigned.

Benefits:

This position is not eligible for employer-provided benefits.

Qualifications

• Bachelor’s degree required; advanced degree preferred.
• Minimum of 7–10 years of experience in management and supervisory experience in day-to-day operations. Nonprofit, association, and executive-level project management experience preferred.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Proven experience in large convention, event coordination, and project management.
• High level of professionalism, discretion, and judgment.
• proficiency in MS Word, Excel, and Internet applications;

Skills

• Excellent organizational and time-management skills.
• Strong leadership and interpersonal abilities.
• Critical thinking and problem-solving capabilities.
• Ability to build and maintain strong working relationships across all levels of the organization.

SUPERVISORY RESPONSIBILITIES:

Perform oversight of staff and consultant in light of process flows and organizational alignment in making recommendations to the Executive Director.

Job Type: Part-time

Pay: $65,000.00 - $82,000.00 per year

Expected hours: No more than 20 per week

Work Location: Hybrid remote in Silver Spring, MD 20910

Salary : $65,000 - $82,000