Legal Secretary

Legal Secretary (San Francisco)

Our client is a nationally recognized, full-service law firm with a global presence, known for delivering sophisticated, practical, and innovative legal solutions. With a large team of attorneys and policy professionals, the firm supports a diverse client base that includes Fortune 500 companies, startups, international organizations, nonprofit institutions, and private individuals. The firm handles both complex global matters and deeply personal legal issues, offering a collaborative and inclusive work environment.

Why Join

The firm is committed to fostering a workplace where diverse perspectives drive stronger outcomes for clients. Employees are encouraged to contribute their unique experiences and ideas while working on meaningful matters. The organization values equity, inclusion, and merit-based decision-making at all levels.

Position Overview

Based in San Francisco, the Legal Secretary will provide high-level administrative and clerical support to a team of attorneys. This is a fast-paced role requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities

• Prepare, format, and proofread legal documents, including pleadings, correspondence, and memoranda
• Create document shells, including tables of contents (TOC) and tables of authorities (TOA)
• Assist with new matter intake, including conflict checks, file opening, and engagement letters
• Prepare government filings and transactional closing materials, as applicable
• Enter attorney time entries and maintain timekeeping records
• Support billing processes, including reviewing and editing pre-bills, preparing client communications, and coordinating final bill distribution
• Manage document organization, scanning, filing, and maintenance in both physical and electronic systems
• Coordinate and schedule depositions, hearings, and meetings, including logistics such as court reporters, rooms, and catering
• Maintain calendars, track deadlines, and provide timely reminders to attorneys
• Handle incoming calls, messages, and inquiries professionally
• Arrange travel and process expense reimbursements and vendor invoices
• Maintain and update client and contact databases
• Provide additional administrative support as needed

Qualifications

• Strong knowledge of state and federal court filing procedures, including e-filing
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Excellent attention to detail and accuracy
• Typing speed of at least 60 wpm with high accuracy
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Highly organized with strong follow-through
• Collaborative mindset with the ability to work effectively across teams
• Flexibility to adjust schedule and work overtime as needed

Education

• High school diploma or equivalent required
• College degree preferred

Experience

• Minimum of 5 years of legal secretarial experience within relevant practice areas (e.g., Litigation, Labor & Employment, International Trade, Real Estate, or Public Finance)
• At least 2 years of experience supporting a billing attorney preferred

Compensation & Benefits

This is a non-exempt, hourly position eligible for overtime.

The anticipated base salary range for this role in San Francisco is $95,000 – $130,000 annually, depending on experience and qualifications.

The firm offers a comprehensive benefits package designed to support employees’ health, financial wellness, and work-life balance. Benefits include medical, dental, and vision coverage, paid time off, retirement/profit-sharing programs, and additional lifestyle reimbursement options.