What are the responsibilities and job description for the Disaster Finance Specialist position at National Emergency Management and Response?
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Academic Req: Bachelor’s degree in finance or accounting preferred. Equivalent experience may be substituted on a year-for-year basis in lieu of a degree. Candidates without a degree must demonstrate progressively responsible roles in emergency management, disaster finance, or incident support functions.
Certifications: Required ICS Courses (at/within hire): Upon hire: ICS 100, ICS 200, ICS 700, ICS 800. Within 3 months of hire: ICS 300, ICS 400 (failure to complete will result in termination for noncompliance)
Experience Req: Minimum two (2) years of finance or accounting experience. Preferred: one (1) year of disaster finance/accounting experience and a history of working with federal, state, and local agencies.
Position Summary:
The Disaster Finance Specialist supports the VP/AVP of Finance in daily operations and assists with Workday Projects, Time, and Expenses as needed, especially during emergency responses. Ensures accurate cost capture, revenue recognition, payroll validation, and audit readiness. This is a deployable role in an Incident Management Team (IMT) and requires completion of additional EM training to maintain compliance.
Critical Action Items & Measurable Deliverables:
English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!
EEO Statement
In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Academic Req: Bachelor’s degree in finance or accounting preferred. Equivalent experience may be substituted on a year-for-year basis in lieu of a degree. Candidates without a degree must demonstrate progressively responsible roles in emergency management, disaster finance, or incident support functions.
Certifications: Required ICS Courses (at/within hire): Upon hire: ICS 100, ICS 200, ICS 700, ICS 800. Within 3 months of hire: ICS 300, ICS 400 (failure to complete will result in termination for noncompliance)
Experience Req: Minimum two (2) years of finance or accounting experience. Preferred: one (1) year of disaster finance/accounting experience and a history of working with federal, state, and local agencies.
Position Summary:
The Disaster Finance Specialist supports the VP/AVP of Finance in daily operations and assists with Workday Projects, Time, and Expenses as needed, especially during emergency responses. Ensures accurate cost capture, revenue recognition, payroll validation, and audit readiness. This is a deployable role in an Incident Management Team (IMT) and requires completion of additional EM training to maintain compliance.
Critical Action Items & Measurable Deliverables:
- Support the VP and AVP of Finance in daily operations; prepare briefing decks, reports, and meeting materials.
- Assist with Workday Projects/Time/Expenses updates as needed, coordinating SCA settings with Finance/IT.
- Oversee cost and time entry reconciliation, ensuring validated labor charges and accurate expense allocation.
- Maintain audit readiness by reconciling invoices, reimbursements, and supporting documentation for FEMA, HUD, state partners, and other funding sources.
- Assist finance leadership to prepare forecasts, track budgets, monitor cost burn, and deliver accurate financial reports.
- Prepare basic variance notes and trend views; escalate risks to leadership.
- Coordinate invoice validation and collect contract documentation for supplier and vendor management activities.
- Process credit card/expense (P-card/visa) transactions and ensure compliance with financial controls.
- Create and manage purchase orders, perform receipting of goods/services, and support general finance functions such as reconciliations, expense processing, and documentation control.
- Support continuous process improvement in disaster finance operations, reporting, and reconciliation workflows.
- Assist in drafting and updating finance SOPs, job aids, and training; deliver basic staff training; provide task guidance to PRN personnel as assigned.
- Provide administrative support to the AVP, including reports, correspondence, and project briefings.
- Support post-deployment financial close-out activities.
- Support as an active member of the Incident Management Team (IMT); complete required training and serve during activations.
- Clear written/verbal skills; produce audit-ready records, briefings, and SOP updates.
- GAAP; project accounting (WBS/cost codes, revenue recognition, labor charging); familiarity with SCA labor categories.
- Familiar with FEMA or state reimbursement packages and audit expectations.
- ERP experience—Workday Projects/Time/Expenses preferred (Oracle/SAP/NetSuite acceptable).
- Strong Excel (PivotTables, XLOOKUP/INDEX-MATCH; CSV/data hygiene); Power BI/Tableau a plus.
- Manages multiple deadlines; tracks deliverables; flags risks early; strong attention to detail.
- Strong working knowledge of ICS/NIMS and emergency management doctrine.
- Proven ability to work under pressure, coordinate tasks, and influence without authority in high-tempo environments.
- Proficiency in Microsoft Office, tracking platforms, and communications systems.
- Physical ability to work in austere field conditions, including lifting 50 lbs. and working extended shifts (14–21 days).
- Willing to work overtime during activations,; travel as needed.
- Ability to work independently and as part of a multidisciplinary IMT, exercising sound judgment in dynamic, resource-constrained environments.
- Must be legally authorized to work in the U.S., hold a valid driver’s license, and pass a federal background check.
- Commitment to professional conduct and adherence to National EMR policies, safety standards, and regulatory compliance.
English (United States)
If you like to work with people that believe they can make a difference in the world, this is the company for you!
EEO Statement
In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
