What are the responsibilities and job description for the Coordinator, Operations & Information Resources position at National Council of State Boards of Nursing?
POSITION TITLE: Coordinator, Operations & Information Resources
STATUS: Full time / Exempt
LOCATION: Chicago, IL (Hybrid: 2 days/week on-site, 3 days/week remote)
ABOUT NCSBN
The National Council States Boards of Nursing (NCSBN) is an independent, not-for-profit organization through which nursing regulatory bodies act and counsel together on matters of common interest and concern affecting public health, safety and welfare, including the development of nursing licensure examinations. Our mission empowers and supports nursing regulators in their mandate to protect the public.
JOB SUMMARY
We are seeking a talented administrative professional to help support our Operations and Information Resources divisions. The ideal candidate will bring value to the team by coordinating events, managing communications, and maintaining records.
Reporting to the Chief Operations Officer and the Director, Information Technology, the Coordinator will assist both leaders with budgeting, vendor management, and report preparation. This role will also provide backup support to the Operations team. This role is an exciting opportunity for an individual looking for variety in their work, who aspires to enhance their administrative skill sets, and would enjoy working for an organization committed to advancing nursing regulation and policy worldwide!
RESPONSIBILITIES
- Coordinate department meetings and events, ensuring logistics are managed and materials are prepared. Distribute updates, announcements, and other internal communications to team members. Maintain accurate and well-organized departmental files and records.
- Assist with budgeting activities, including invoice processing and expense reporting. Support the preparation and review of contracts, agreements, and vendor relationships. Contribute to onboarding and offboarding processes for staff and consultants. Assist in drafting collaborative reports for executives, the board of directors, and other stakeholders.
- Provide backup support for departmental staff during planned or unplanned absences by performing routine operational tasks to ensure continuity of service and workflow.
QUALIFICATIONS
- Minimum of two years of administrative experience supporting senior management.
- Bachelor’s degree required.
- Experience drafting, editing, and proofreading documents.
- Discretion and professionalism in handling sensitive and confidential information.
- Excellent written, oral, and interpersonal communication skills.
- Effective time management and detail oriented.
- Ability to work in a highly collaborative, fast-paced environment with multiple priorities.
- Advanced knowledge of Microsoft Windows, Outlook, and Word.
- Intermediate knowledge of Microsoft Excel, PowerPoint, and Teams.
COMPENSATION AND BENEFITS
The anticipated starting salary for this position is $46,000 - $52,000 annually. Actual compensation will be dependent on a candidate’s relevant experience, skills, training, certifications/licenses, qualifications and geographical location.
NCSBN offers eligible employees a competitive benefits package that provides our team members with plan options to meet their individual needs. Review benefit details here: https://www.ncsbn.org/about/governance-and-staff/careers/ncsbn-benefits.page
TO BE CONSIDERED
Interested candidates are encouraged to submit their resume as soon as possible.
The National Council of State Boards of Nursing (NCSBN) is an equal employment opportunity employer. Decisions affecting employment are considered without regard to disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected characteristic.
Salary : $46,000 - $52,000