What are the responsibilities and job description for the Accounting Operations Specialist position at National Baseball Hall of Fame & Museum?
Why the National Baseball Hall of Fame and Museum?
Working at the National Baseball Hall of Fame is a career experience unlike any other. Every member of our team is a steward of the game’s history. Our mission is simple - we preserve history, honor excellence and connect generations. These six words define our commitment to giving fans and visitors a home to celebrate the game and its history, honor the all-time greats, and make memories that will last a lifetime.
To best fulfill our mission we prioritize people, and that starts with our own team. We deeply value and support our dedicated team members. We provide a respectful and inclusive workplace. We work to foster connection, grow, and cultivate talent, and provide flexibility to best support the health and well-being of our staff – all while having fun along the way.
If you are a baseball fan, a fan of museums, a student of history, love arts and culture, or someone who appreciates the unique connections that sports can create, this could be the team for you!
The Cooperstown Pitch.
Located on Main Street in the heart of picturesque Cooperstown, New York, the National Baseball Hall of Fame and Museum opened its doors for the first time on June 12, 1939, and has grown to become one of the country's most popular destinations. The Hall of Fame is the home of the game’s treasures, where the magic of baseball’s stories and legends are passed on from generation to generation.
With its character and charm, the Village of Cooperstown is an American treasure. For many Cooperstown means baseball, but it also offers golf, shopping and dining, hiking, biking, snowmobile trails, a pristine lake, unique museums, world-class arts, and a wide array of craft beverages.
To check out more information about living and working in Cooperstown, please visit: https://www.cooperstownny.org/about-cooperstown/
Our Commitment to Diversity, Equity, Accessibility & Inclusion.
We’re looking to recruit, hire, and collaborate with people of all backgrounds to help us build a team with varied perspectives and experiences. We are committed to cultivating a diverse, inclusive, welcoming, and supportive environment for all and are proud to be an Equal Opportunity Employer
Overview:
Reporting to the Accounting Manager, this position supports the Museum's daily accounting operations, including accounts payable, accounts receivable, periodic reconciliations, closing activities, and financial reporting. The Accounting Operations Specialist ensures the timely and accurate processing of financial transactions, maintains compliance with accounting standards and internal controls, and contributes to a collaborative, team-oriented work environment while identifying opportunities to improve processes and efficiencies.
Position Type:
This is a full-time, benefit eligible position that will work in-person at the National Baseball Hall of Fame and Museum in Cooperstown, NY. Benefits associated with this position include health insurance, dental insurance, retirement, flexible spending account, employee assistance program, and paid time off (vacation, sick, holidays). The salary range for this position is $22.00 - $25.00/hour.
Key Duties and Responsibilities:
Accounts Payable:
- Process purchase orders and vendor invoices, demonstrating proper document support, review, and approvals
- Ensure proper account codes are used for expenses
- Schedule disbursements to vendors, ensuring timely payments
- Manage vendor accounts, including invoice uploads and payment tracking
- Reconcile vendor statements and assist in discrepancy resolution
- Maintain physical and digital vendor files
Accounts Receivable:
- Generate customer invoices in a timely manner, ensuring accurate billing information
- Apply incoming payments to the correct customer accounts
- Maintain physical and digital customer files
Revenue Reconciliations:
- Perform daily reconciliation of museum sales activity
- Prepare bank deposits
- Create sales journal entries for general ledger posting
General Responsibilities:
- Perform monthly reconciliations of accounts payable and accounts receivable
- Assist with month-end closing
- Apply internal controls and ensure compliance with accounting standards and regulations
- Identify opportunities to improve processes while maintaining strong internal controls
- Use ERP and AP/AR automation tools to streamline processes and improve efficiency
- Maintain confidentiality and exercise sound judgment when handling financial and sensitive information
- Must be available to work during the Hall of Fame’s special events throughout the year, including mandatory availability during Hall of Fame weekend, the Hall of Fame’s signature annual event
Preferred Qualifications
Education and Experience:
- Associate’s degree in accounting (preferred) or business and three (3) to five (5) years of accounting experience in a professional or similar setting is preferred. However, an equivalent combination of education and relevant experience will be considered. At a minimum, candidates should possess one (1) to three (3) years of academic experience or related experience demonstrating a strong working knowledge of accounting principles and standard financial procedures to perform the essential duties of the position.
Skills and Abilities:
- Proficiency in accounting software; NetSuite preferred
- Strong attention to detail, accuracy, and organizational skills
- Ability to adapt, manage multiple priorities, and meet deadlines in a dynamic environment
- Strong written and verbal communication skills with the ability to build effective relationships with vendors, customers, and internal stakeholders
- Ability to follow written and verbal instructions, policies, and procedures
- Demonstrates a positive, adaptable attitude and a willingness to learn and support others
- Proficient in Microsoft Excel
- Nonprofit accounting preferred, but not required
- Experience using AI tools to improve business processes, workflow efficiency, or administrative tasks is preferred, but not required
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary : $22 - $25