Payroll Administrator I

Job Summary

Processes and distributes employee payments and reissues physical or replacement checks due to payroll errors as directed based on specific guidance. Creates routine data uploads as directed and in accordance with specified guidelines. Addresses employee inquiries and internal reporting efforts by issuing automated, routine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with guidance and a clear set of procedures. Supports the team with adherence to best practices, tax regulations, union contracts, and regulation authorities to ensure compliance across payroll through following well-defined and specified regulation guidelines.

Essential Responsibilities

• Works with others within immediate work group to obtain basic information. Listens to and addresses performance feedback. Learns fundamental knowledge and skills; acknowledges strengths and weaknesses. Adapts to change and feedback with signficant guidance. Responds to the needs of others as directed to support completion of routine work tasks.
• Follows clearly defined procedures and well-defined, specific instructions to complete routine tasks with significant guidance. Collaborates with others within ones team to address basic task issues; communicates status and escalates more complex issues. Adheres to established proceses, procedures, and deadlines, with guidance. Identifies and speaks up for improvement opportunities within own work.
• Processes employee payments by: distributing employee payments (e.g., compensation, State Disability Insurance), for specific tasks; and reissuing physical or replacement checks due to payroll errors as directed based on specific guidelines.
• Supports payroll data processing by: entering routine employee data (e.g., timesheets, employee hourly rates, earned time off) into the appropriate systems using well-defined processes; entering routine data adjustments as directed by a senior team member or supervisor; creating routine data uploads as directed and in accordance with specified guidelines; verifying the completion of employee data as requested and outlined; and reconciling routine discrepancies within payroll as directed.
• Addresses employee inquires and internal reporting efforts by: issuing automated, routine information requests for missing or incomplete information (e.g., outstanding checks, reclamations, leave discrepancies) with guidance and clear set of procedures; responding to routine inquiries regarding clearly specified pay discrepancies, earned time off, basic tax analysis, and others raised by employees and supervisors; supporting team in collaboration with other departments such as HR and benefits to obtain information through inquiries and process it; and preparing existing, routine reports based on clearly defined procedures as requested.
• Supports team with adherence of best practices, tax regulations, union contracts, and regulation authorities to ensure compliance by: following well-defined and specified regulations guidelines to contribute to adherence of corresponding guidelines as directed; and following guidelines for providing information to the team which is requested by regulatory authorities, such as standard applicant information and employment status changes as directed and clearly outlined.