Clerical Support

POSITION: Clerical

REPORTS TO: Principal/Director

SALARY: State Salary schedule based on relative experience and verification of employment history

NATURE OF WORK: An employee in this class performs several duties to provide clerical assistance. Detailed instructions are given and most tasks are routine and repetitive in nature. Minor problems will be solved by the employee, all others are referred to the supervisor. The employee in this position receives direct supervision.

ILLUSTRATIVE EXAMPLES OF WORK: Additional duties may be assigned.

• Compiles data from several established sources.
• Records readily available information obtained from a limited number of sources.
• Operates computer for routine and repetitive recording.
• Posts receipts and disbursements for one or few accounts.
• Verifies others' accounting of money.
• Verifies that quantity and cost amounts match on purchase orders, receipts and invoices.
• Sets up and maintains files for a limited number of subjects.
• Operates a limited variety of simple standard office equipment.
• Keyboards materials from exact copy with proficiency.
• Keyboards materials from rough copy or brief notes into draft form.
• Takes dictation in abbreviated longhand.
• Transcribes tapes of repetitive materials into established format.
• Answers incoming phone lines.
• Gives and obtains routine and limited information.
• Screens inquiries to identify simple ones to answer and ones to refer to another staff member.
• Composes brief routine narrative material.

QUALIFICATIONS AND REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions as required by state and federal regulations.

KNOWLEDGE, SKILLS AND ABILITIES: Additional Duties may be assigned.

• Working knowledge of elementary arithmetic.
• Working knowledge of correct spelling.
• Some knowledge of correct grammar and vocabulary usage.
• Some knowledge of general office practices.
• Some knowledge of basic bookkeeping.
• Some knowledge of basic computer operation.
• Ability to operate multi-line phone system.
• Ability to compile simple information.
• Ability to use a basic computer software program.

COMMUNICATION SKILLS:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals consistent with the duties of this position
• Ability to compose and write routine reports consistent with the duties of this position
• Ability to effectively present information and respond to questions from administrators, staff and the general public consistent with the duties of this position

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. The employee continuously interacts with the public and staff.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific visual abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 lbs. such as to lift files and paper.

SUGGESTED TRAINING AND EXPERIENCE: High School Graduate; Some experience with data entry or previous office experience is preferred.

EVALUATION: Performance in this position will be evaluated regularly by the supervisor in accordance with Board Policy.