What are the responsibilities and job description for the Accounts Payable Coordinator - Waco position at Naman Howell Smith & Lee PLLC?
Naman Howell has an immediate opening for a detail-oriented and dependable Accounts Payable (AP) Coordinator to join our accounting team in our Waco office and play a key role in maintaining the accuracy, efficiency, and integrity of the firm’s payables operations.
The Accounts Payable Coordinator is responsible for processing all invoices received for payment and managing the payment of all firm creditors in an accurate, efficient, and timely manner. This role is central to the firm’s financial operations and requires someone who takes pride in precision, follows through on every detail, and communicates well across internal channels and with external vendors.
This is a full-time, hourly position. Standard hours are 8:30 AM to 5:00 PM, Monday through Friday.
Business casual attire is required.
We offer competitive pay rates with outstanding benefits, including exemplary medical, dental and vision insurance, life insurance, long-term disability, and profit sharing/401(k) after one year of service.
Primary Responsibilities:
- Process all check and wire payment requests in a timely manner while adhering to firm policies, procedures, and internal controls.
- Enter invoices payable into the firm’s accounting system (SurePoint) while maintaining an accurate and up-to-date vendor database.
- Collect and maintain W-9 forms for all firm vendors and assist with the annual preparation and issuance of 1099 forms.
- Monitor and maintain all firm credit card accounts, including timely entry of transactions into the accounting system on a monthly basis.
- Coordinate renewals for attorney bar memberships, court admissions, and professional association dues, including the American Bar Association, State Bar of Texas, and applicable District Courts.
- Manage payments for all online firm accounts, including Secretary of State filings, eFile Texas, and similar platforms.
- Prepare and submit daily positive pay uploads to the firm’s banking partners.
- Reconcile vendor statements and resolve discrepancies promptly and professionally.
- Respond to vendor inquiries and maintain strong working relationships with firm suppliers and service providers.
- Apply sound judgment and initiative when addressing complex or non-routine payables issues.
- Assist with month-end and year-end close processes as they relate to accounts payable.
- Support other members of the accounting team and accept additional tasks as assigned.
- Maintain confidentiality at all times.
Qualifications:
Required
- Minimum of 3 years of accounts payable or general accounting experience.
- Solid understanding of general accounting principles and accounts payable best practices.
- High attention to detail with a commitment to accuracy in data entry and record-keeping.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Strong organizational skills and the ability to manage multiple priorities and deadlines.
- Professional demeanor with excellent written and verbal communication skills.
- Ability to handle confidential financial information with discretion.
Preferred
- Experience in a law firm or professional services environment.
- Familiarity with SurePoint, Elite, Aderant, or similar accounting platforms.
- Experience with 1099 preparation and vendor compliance documentation.
- Associate or bachelor’s degree in accounting, finance, or a related field.
Who is Naman Howell?
Since 1917, our law firm has been providing individuals and businesses throughout Texas with the personal attentiveness and expertise they need on their legal matters when they need it most. We pride ourselves on our heritage, vision, and exceptional results.
We are honored to be recognized as a “Top Workplace” by U.S. News & World Report (2024), Austin American-Statesman (2024, 2025), San Antonio Express-News (2024, 2025), and USA TODAY (2025, 2026). Winners of these awards must meet a minimum employee headcount and are selected based on employee feedback.
Naman Howell employs 200 professionals, including 100 attorneys, in 5 offices across Texas with an average tenure of 10.5 years. Our team continues to grow by at least 10% each year, a trend that we expect to continue. To learn more about careers and current openings at Naman Howell, please visit NamanHowell.com/careers.
Work Environment & Physical Requirements
NHSL employees are exposed to typical office working conditions. Employees should be able to stand, sit at an office space, speak and understand the English language, lift computer equipment, supplies and materials, and use office equipment and computers.
This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of an NHSL employee. Other responsibilities may change or be assigned at any time with or without notice.