Office Clerk – Accounting

Purpose

The Office Clerk – Accounting & Human Resources supports the financial and personnel operations of Nā Wai Ola Public Charter School. This position assists with payroll, benefits, employee records, procurement, and fiscal reporting to ensure compliance with state, federal, and charter school regulations.

The position contributes directly to the efficient operation of the school by maintaining accurate records, supporting employee needs, and ensuring fiscal accountability, all within a culturally grounded and respectful learning environment.Mission & Vision

Alignment

Nā Wai Ola PCS is a Hawaiian culture-based, project-based learning school committed to developing resilient, lifelong learners who thrive globally and remain grounded in the language, culture, and values of Hawaiʻi. The Office Clerk – Accounting & Human Resources is expected to:

• Participate in all schoolwide Hawaiian cultural practices, professional development, and staff hālāwai
• Ensure accounting and HR systems reflect the school's commitment to equity, dignity, and ʻohana-based service
• Support the school's mission through culturally grounded administrative, financial, and personnel operations

Nature and Scope

The Office Clerk – Accounting & Human Resources works under the direction of the Hope Poʻokumu and Poʻokumu to perform a wide range of financial and human resource support functions. This includes assisting with payroll processing, personnel files, benefits coordination, purchasing, and accounts payable/receivable documentation.

This is not a supervisory role but requires consistent communication with staff, vendors, and external agencies to ensure accurate recordkeeping, fiscal integrity, and HR compliance.

Essential Duties and Responsibilities

Accounting and Fiscal Support

• Assist in maintaining accurate financial records, ledgers, and reports in compliance with state and federal requirements
• Process purchase orders, invoices, reimbursements, and payment requests for approval
• Support monthly and year-end reconciliations and financial reporting
• Maintain documentation for procurement, contracts, and expenditures in accordance with school and State of Hawaiʻi procurement guidelines
• Assist with grant reporting, including documentation of expenses and payroll allocations
• Support the development and monitoring of school budgets and department spending
• Communicate with vendors, auditors, and fiscal officers to ensure proper recordkeeping

Human Resources Support

• Maintain accurate and confidential employee personnel files in compliance with state and federal employment laws
• Assist with onboarding and orientation for new hires, including background checks and employment eligibility verification
• Process payroll forms, timesheets, and leave requests in collaboration with Hope Poʻokumu, Poʻokumu, and external payroll services
• Track employee certifications, training requirements, and professional development participation
• Assist with benefits enrollment, updates, and coordination with state agencies and unions (HGEA, HSTA, UPW)
• Support compliance with labor laws, workers' compensation, and mandated reporting requirements
• Prepare and distribute HR-related correspondence, memos, and notices

Office Operations & Administrative Support

• Provide general office support, including answering phones, filing, and responding to inquiries
• Maintain confidentiality and professionalism in all communications and document handling
• Support administrative projects, reporting deadlines, and audit preparation as assigned
• Assist with maintaining organized office systems, digital records, and correspondence

Records and Data Management

• Input, verify, and maintain data in financial and HR software systems (e.g., QuickBooks, Infinite Campus, or DOE systems)
• Ensure the integrity and accuracy of employee, financial, and procurement records
• Support annual reporting requirements for the Charter School Commission and state agencies

Required Participation in School Culture

• Participate in daily protocols, hoʻokupu, huakaʻi, hōʻike, Lā ʻOhana, and all Hawaiian culture-based school activities
• Attend and contribute to weekly hālāwai, professional development sessions, and school events
• Support school community events with hospitality, documentation, or logistical coordination as needed

Minimum QualificationsEducation

• High School Diploma or GED required
• Associate's Degree in Accounting, Business Administration, or Human Resources (preferred)

Experience

• Minimum 2 years in an accounting, payroll, or HR support role
• Experience with accounts payable/receivable and employee record management
• Experience in a school, government, or nonprofit setting preferred
• Familiarity with Hawaiʻi Department of Education or Charter School systems (preferred)

Licensure & Skills

• Valid Hawaiʻi Driver's License
• Proficiency in Microsoft Office Suite, Google Workspace, and financial management software (e.g., QuickBooks)
• Familiarity with Infinite Campus, DOE systems, and HR platforms (preferred)
• Excellent written and verbal communication skills
• Strong attention to detail, organization, and confidentiality
• Commitment to culturally responsive, mission-aligned service

Key Competencies

• Accuracy and attention to detail
• Integrity and confidentiality in handling financial and personnel data
• Strong interpersonal and communication skills
• Time management and multitasking abilities
• Respect for Hawaiian language, culture, and values

Physical Requirements

• Must be able to sit or stand for extended periods
• Must be able to lift up to 25 pounds
• Able to operate standard office equipment and maintain organized filing systems
• Able to move between offices, classrooms, and meeting areas as needed

Work Environment

• Work is primarily indoors in an office setting
• Occasional exposure to moderate noise levels or interruptions
• May be required to work during evening meetings, events, or fiscal reporting deadlines

Work Hours and Compensation

• Core hours: Monday–Friday, 7:00 AM – 4:00 PM, with flexibility as needed for school operations
• Compensation based on experience and qualifications in accordance with applicable HGEA Bargaining Unit agreements
• This is a year-to-year position, contingent upon funding and student enrollment

Pay: $36, $39,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $36,000 - $39,000