Administrative Coordinator

Overview

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your proactive approach, combined with excellent communication skills, will help foster an efficient, welcoming environment where organizational excellence thrives. This paid position offers a fantastic opportunity to develop your administrative expertise while contributing to a vibrant team dedicated to success.

Myriad Industries is a trusted distribution partner specializing in cleaning supplies, PPE, cleanroom products, and industrial solutions. We serve a diverse customer base through strong vendor partnerships, disciplined internal processes, and a highly collaborative sales and operations team.

Key Responsibilities

Administrative & Sales Operations Support

• Provide high-level administrative support to Sales Operations, Operations, and company leadership
• Assist sales representatives with quote preparation, order documentation, CRM updates, pricing maintenance, and follow-ups
• Prepare, review, and organize business documentation, including quotes, invoices, customer onboarding forms, and standard operating procedures (SOPs)
• Maintain accurate and well-organized electronic and shared files in accordance with internal processes and documentation standards

Customer, Vendor & Order Coordination

• Coordinate with vendors regarding pricing, sample requests, documentation, and order status inquiries
• Monitor and track order lifecycle activity, including deliveries, backorders, and proof of delivery (PODs)
• Support communication across customer service and sales teams regarding order updates, documentation, and issue resolution
• Assist with rebate tracking, credit processing, and vendor compliance documentation as required

Purchasing & Procurement Support

• Support purchase order creation, revisions, and documentation in alignment with internal procedures
• Coordinate with vendors on pricing, lead times, product availability, and alternative solutions when necessary
• Track open purchase orders and proactively follow up on confirmations, delays, and backorders
• Assist with inbound inventory coordination and receiving documentation
• Maintain accurate purchasing records, vendor pricing files, and product documentation
• Support vendor onboarding, compliance documentation, and contract file management
• Communicate purchasing updates to Sales Operations, warehouse, and sales teams as appropriate

Office Administration

• Maintain vendor records, pricing files, and compliance documentation
• Order and manage office and operational supply inventory as needed

Process & Team Support

• Assist with cross-functional coordination and special projects across departments
• Support internal communications and meeting preparation
• Identify and recommend opportunities to improve administrative efficiency, process consistency, and documentation accuracy

Qualifications & Skills

• High school diploma or equivalent required; additional education or certifications preferred
• 2 years of administrative experience (distribution, sales support, or operations environments preferred)
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word)
• Experience with ERP and CRM systems (training provided as needed)
• Exceptional organizational skills with strong attention to detail and follow-through
• Clear, professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment

Compensation

• Compensation is competitive and aligned with the scope of responsibilities and growth potential

Benefits

• Medical coverage
• Paid time off and company holidays
• 401(k) with company match
• Opportunities for career growth within Sales Operations and Operations

Why Join Myriad Industries

At Myriad Industries, administrative excellence is a critical driver of operational success and customer satisfaction. This role offers meaningful exposure across multiple functions of the business, with the opportunity to take ownership of key processes and contribute to continuous improvement initiatives. As the company grows, this position provides a clear path toward expanded responsibility and professional development.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Work Location: In person

Pay: $23.00 - $29.00 per hour