Executive Assistant

This job is with Sony Pictures Entertainment, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ business community. Please do not contact the recruiter directly.

The Executive Assistantsupport a senior film executive within Sony PicturesMotion Picture Groupand willbe responsible fora full range of administrative supportincluding:answering phones,maintainingcalendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and generalsenior leveloffice duties.

Responsibilities

• Manages executive's calendar; schedules/coordinates meetings; handles any meeting preparation
• Screens and responds to incoming calls andfollows up on outgoing calls
• Prepare documents,researchand presentations for high-level meetings
• Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes,etc)
• Handles feedback, both constructive and critical, with openness and a growth mindset.
• Remains calm,composedand solution-oriented in demanding or high-stress circumstances.
• Able tomaintainclarity and focus eveninsituations involving ambiguity or competing priorities.
• Processes andtracksbilling, expense reports, etc.
• Disperseexecutivedocuments,as well ascreating andmaintainingfiles (electronic and hard copy)
• Book complex travel, both domestic and international; experience with private charters and visa regulationshelpful
• Assistwith event planning for executive
• Serve as liaison for executive's various boardsand charities
• Ensureoffice proceduresrunsmoothly,efficientlyand effectively
• Other general administrative duties (processing mail, copying,gifting,etc.)
• Miscellaneous duties asrequired
  
  

Qualifications

• A minimum of 5 yearsasexecutive assistant on a senior level deskin thefilmindustry;ideally in the development / production space
• Strongly prefer a candidate who has worked at a talent agency
• Expert in MS PowerPoint, Word,ExcelandOutlookas well as Adobe Acrobat
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure all assignments are completed inan accurateandtimelymanner
• Must be flexible - an ability to work well in an environment where needs and priorities are subject tomuchrevision
• Common sense, dependability,loyalty,discretion,resourceful,maturityand attention to detail arerequired
• Excellent communication skills - written and oral (must have a professional and courteous demeanor)
• Knowledge of talent and filmmakers in the entertainment industry
  
  

The anticipated base salary for this position is $96,000 to $110,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

The Executive Assistantsupport a senior film executive within Sony PicturesMotion Picture Groupand willbe responsible fora full range of administrative supportincluding:answering phones,maintainingcalendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and generalsenior leveloffice duties.

Qualifications

• A minimum of 5 yearsasexecutive assistant on a senior level deskin thefilmindustry;ideally in the development / production space
• Strongly prefer a candidate who has worked at a talent agency
• Expert in MS PowerPoint, Word,ExcelandOutlookas well as Adobe Acrobat
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure all assignments are completed inan accurateandtimelymanner
• Must be flexible - an ability to work well in an environment where needs and priorities are subject tomuchrevision
• Common sense, dependability,loyalty,discretion,resourceful,maturityand attention to detail arerequired
• Excellent communication skills - written and oral (must have a professional and courteous demeanor)
• Knowledge of talent and filmmakers in the entertainment industry
  
  

The anticipated base salary for this position is $96,000 to $110,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.

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