Receptionist / Administrative Assistant (Bilingual – Spanish Speaking)

Job Overview
We are seeking a dynamic and bilingual (Spanish-English) Receptionist / Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for visitors and clients while efficiently managing administrative tasks. You will be the first point of contact, providing exceptional customer service, handling multi-line phone systems, and supporting office operations with enthusiasm and professionalism. If you thrive in a fast-paced setting, possess excellent organizational skills, and enjoy assisting others, this position offers a rewarding opportunity to contribute to a vibrant team.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately with professional phone etiquette
• Perform data entry, filing, and maintain accurate records using Microsoft Office and Google Workspace tools
• Support office management tasks such as calendar management, appointment scheduling, and document proofreading
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Assist with bookkeeping duties using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries promptly and courteously, ensuring excellent service at all times
• Maintain the front desk area in an organized manner, ensuring supplies are stocked and the environment is welcoming
• Support clerical tasks such as photocopying, scanning, and organizing files for easy retrieval
• Collaborate with team members to streamline office procedures and improve overall efficiency

Experience

• Prior office experience or administrative support roles preferred; experience in medical or dental reception is a plus
• Proven ability to manage front desk responsibilities effectively in a busy environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry skills
• Excellent organizational skills with keen attention to detail for proofreading and filing tasks
• Bilingual fluency in Spanish and English is required to serve diverse client needs effectively
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Familiarity with office management software such as QuickBooks or bookkeeping tools is advantageous
• Demonstrated ability to prioritize tasks efficiently using time management skills in a fast-paced setting

Join us in delivering outstanding service while supporting our daily operations! This paid position offers an engaging environment where your organizational talents and bilingual skills will truly shine.

Pay: $15.00 - $18.00 per hour

Work Location: In person

Salary : $15 - $18