Administrative Assistant

Job Description:
Join the MVT Solutions team!!! MVT Solutions is hiring an Administrative Assistant in Las Cruces, NM!
The Administrative Assistant will be a self-sufficient team member that thrives in an ever-changing environment and is responsible for managing clerical responsibilities under guidance from an experienced team. The Administrative Assistant will complete administrative tasks to support the team with a focus on ensuring efficiency while fostering a team mentality. This role requires strong computer application experience, excellent organizational skills, attention to detail, and a proactive attitude to maintain a well-functioning office environment. Unless otherwise specified, this role will be a part-time position as business needs dictate.
Responsibilities:

• Maintain a clean, organized, and well-stocked office environment.
• Order and manage office supplies and equipment.
• Schedule and coordinate routine office maintenance and repairs.
• Schedule and coordinate preventive maintenance for vehicles and office.
• Handle incoming calls, emails, and correspondence professionally.
• Manage the office calendar, including scheduling meetings and appointments.
• Coordinate travel for testing team, including booking hotels, rental cars, and flights when necessary.
• Prepare and distribute reports, memos, and other documents as needed.
• Maintain accurate records, including client data and administrative files, for compliance and audit purposes.
• Process invoices, expense reports, and other financial documents.
• Assist with payroll review and employee time tracking.
• Oversee and document the receiving of packages, parcels, and supplies, store items in the appropriate areas, and prepare items for shipping.
• Assist with the production of marketing materials and collateral.
• Write and edit content for different platforms such as social media, websites, and press releases.
• Provide administrative and project support for a variety of marketing programs.
• Help organize and coordinate marketing events such as conferences, webinars, and trade shows, with the occasional need to travel.
• Up to 10% travel may be required depending on business needs.

Qualifications:

• 2 years of experience in an office management role (Preferred).
• Bilingual in English and Spanish (Preferred).
• High School Diploma or GED (Required). Bachelor’s degree in Business Administration or a related field (Preferred).
• Entrepreneurial or business experience. (Preferred)
• Driver’s license with ability to maintain insurability standards.
• Proven experience with finance and accounting, including the use of accounting software. Experience managing budgets, financial reporting, and strategic planning (Preferred).
• Strong understanding of testing processes, methodologies, and tools (or the ability to learn MVT Solutions processes within six months).
• Experience with the use of social media platforms and graphic design for marketing purposes (Preferred).
• Excellent leadership and team management skills (Preferred).
• Strong analytical and problem-solving abilities.
• Effective communication and stakeholder management skills.
• Ability to work under pressure and manage multiple priorities.

About Las Cruces, New Mexico:
Las Cruces is a hidden gem due to its:

• Millions of acres of public land for outdoor activities within minutes of MVTS (off-road vehicles, hiking, mountain biking, hunting, etc.).
• Nice weather year round.
• Excellent housing with low cost of living.
• Small city feel with conveniences of a larger city.

MVT Solutions Background:
Developed by Racecar Engineers, MVT Solutions provides breakthrough test engineering, which has transformed fuel economy development in transportation. Instead of making race cars go faster, we make trucks go further using race car data analysis systems, patented analytical methods, and advanced engineering. Our clientele includes the most Elite companies in the industry, and we are growing quickly.
MVTS operates like a race team; a dedicated team working together. Many companies claim to have a team environment, however, MVTS is led and owned by racers and functions as such. The majority of our time is spent at Headquarters with short trips to the test track where we perform fuel economy testing.
MVTS is currently building a team of core leaders to help us grow in strength and efficiency. We offer immense growth opportunities for self-motivated individuals.
Job Requirements: