What are the responsibilities and job description for the Administrative Assistant position at MVI Services?
Position Title: Administrative Assistant
Position Type: Exempt, Salaried
Based At: MVI Dublin Office
Reports To: Waste Services Director
Description:
The office administrator will assist the Waste-Water department with administrative and technical needs and provide accurate and timely information to management, clients, and employees. The successful candidate will efficiently support the growing needs of the business while maintaining confidentiality and protecting proprietary information.
Minimum Qualifications:
- High school diploma or GED required
- 1–2 years of administrative, dispatching, logistics, or scheduling experience
- Experience with invoicing or billing processes
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency in Microsoft Office, including Microsoft Teams and Excel
- Strong analytical and problem-solving skills
- Ability to work independently and collaboratively
- Valid driver’s license
- Applicant must live within a 25-mile radius of the office
Key Responsibilities:
- Assist with scheduling and dispatching
- Coordinate logistics for daily operations and job assignments
- Support invoicing processes, including reviewing, preparing, and submission
- Maintain accurate records of work orders, service details, and documentation
- Communicate with field staff and management to ensure efficient workflow
- Provide general administrative support to the Waste-Water team
MVI is an equal employment opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please let the hiring manager know.