What are the responsibilities and job description for the Administrative Assistant (Tupelo) position at MUW?
- Serves as the initial point of contact and office receptionist for Tupelo Nursing; provides administrative support, routes calls, greets and directs visitors.
- Opens, sorts, and distributes mail.
- Composes and types general correspondence, letters, reports, tests, syllabi and related documents.
- Establishes and maintains filing system, following record retention procedures.
- Maintains adequate level of office, equipment, mail supplies and other inventory; orders when needed.
- Greets and directs visitors and students; serves as first contact, answers program questions.
- Maintains student records, including academic and clinical files.
- Maintains student advisee lists for the program.
- Checks students for graduation requirements and tracks student progress.
- Maintains appropriate forms for all students' needs, assisting with information and execution.
- Maintains student clinical requirements within files.
- Assists with orientation and/or preregistration.
- Maintains student applicant files and prepares for faculty review.
- Handles prospective student calls and conducts tours.
- Maintains necessary program forms and processes; assists with grade reports.
- Types, collates, and mails graduate and employer questionnaires.
- Maintains all program calendars; assists program director by scheduling appointments.
- Processes change of major forms.
- Completes scheduling, processing, filing, and actual completion of student criminal background checks.
- Other reasonable duties as assigned.
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| **Education & Experience:** | |
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| - - High school | |
| - diploma or | |
| GED required; some | |
| college or technical | |
| school coursework and/or | |
| practical knowledge | |
| required. | |
| - Requires more than 1 year | |
| of | |
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| administrative | |
| experience in a | |
| professional office | |
| environment | |
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| **Other Skills & Abilities:** | |
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| - Proficient with Microsoft | |
| Office Suite | |
| - Strong communication and | |
| interpersonal skills | |
| - Ability to organize and | |
| prioritize work | |
| - Ability to work | |
| collaboratively with | |
| students, employees, etc. | |
| throughout the campus | |
| community | |
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| **Physical Demands: | |
| **The physical demands described | |
| here are representative of those | |
| that must be met by an employee | |
| to successfully perform the | |
| essential functions of this job. | |
| Reasonable accommodations may be | |
| made to enable individuals with | |
| disabilities to perform the | |
| essential functions. | |
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| While performing the duties of | |
| this job, the employee is | |
| frequently required to sit and | |
| regularly required to use hands | |
| to finger, handle, or feel; and | |
| talk or hear. The employee is | |
| occasionally required to stand; | |
| walk; reach with hands and arms; | |
| and stoop, kneel, crouch, or | |
| crawl. The employee must | |
| regularly lift and/or move up to | |
| 10 pounds and occasionally lift | |
| and/or move up to 25 pounds. | |
| Specific vision abilities | |
| required by this job include | |
| close vision, distance vision and | |
| ability to adjust focus. | |
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