What are the responsibilities and job description for the Advisor to the CEO position at Muslim Aid USA?
About Muslim Aid USA
Muslim Aid USA (MAUSA) is a faith-based American international charity that provides vital support to communities affected by natural disasters, conflict, and chronic poverty. MAUSA also addresses hunger, disease, illiteracy, discrimination, debt, and lack of skills or opportunity. Rooted in the Islamic values of compassion, justice, and human dignity, MAUSA serves all people regardless of faith.
Position Summary
Reporting directly to the Interim CEO, the Advisor to the CEO is a trusted partner who enhances executive effectiveness through both strategic support and high-level administrative management. This role ensures the CEO’s time, priorities, and engagements are aligned with organizational goals while maintaining strong operational efficiency in the Office of the CEO. The Advisor provides strategic counsel, prepares the CEO for key internal and external engagements, and ensures executive-level communication and follow-through are timely, clear, and well-coordinated.
The ideal candidate is a proactive planner, integrator, and thought partner who anticipates needs, connects information, and drives clarity and execution. This role requires exceptional judgment, discretion, executive presence, and alignment with MAUSA’s mission and values.
Alignment with MAUSA Values
The Advisor to the CEO models compassion, integrity, accountability, and service; upholds Islamic philanthropic principles and ethical stewardship; and fosters a collaborative, inclusive work environment grounded in humility and shared purpose.
Essential Duties & Responsibilities
Executive Advisory & Strategic Support
- Serve as a strategic thought partner to the CEO, helping refine priorities, prepare for key decisions, and remain focused on high-impact responsibilities.
- Provide research, briefing materials, talking points, and executive summaries to support CEO decision-making and external engagements.
- Support the CEO with preparation for high-level meetings, presentations, and speaking engagements with donors, partners, government officials, community leaders, and other stakeholders.
- Gather insights and conduct light-touch environmental scanning to help anticipate opportunities, risks, and emerging issues that warrant CEO awareness.
Leadership Team & Executive Alignment
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Coordinate Executive Leadership Team (ELT) and senior-level meetings, including agenda development, preparation of materials, facilitation support, and tracking of follow-up actions and decisions.
- Ensure leaders are equipped with the context, information, and expectations needed to execute effectively on CEO-defined priorities.
- Maintain visibility into major strategic initiatives at a high level, surfacing risks, roadblocks, or misalignment for CEO awareness — not to direct or manage teams.
- Promote clarity and consistency of executive-level communication, supporting disciplined decision-making and timely follow-through across the leadership table.
Office of the CEO: Executive Operations & Administrative Support
- Manage the day-to-day operations of the Office of the CEO, ensuring smooth workflow, prioritization of commitments, and strong alignment of the CEO’s time with organizational goals.
- Provide high-level administrative support including scheduling and calendar prioritization, travel coordination, meeting preparation, and expense oversight.
- Act as the primary point of contact for internal and external requests to the CEO, screening and prioritizing inquiries and opportunities, and elevating items that require CEO attention.
- Prepare correspondence, draft communications, and support message development for internal and external audiences on behalf of the CEO.
- Maintain confidentiality and safeguard sensitive information at all times.
Board & Strategic Stakeholder Support
- Support the CEO in preparing materials, reports, dashboards, and communications for the Board of Directors and board committees.
- Coordinate board-related follow-ups to ensure alignment, timely communication, and closure on action items directed by the CEO.
- Provide support for CEO engagement with key partners, donors, and high-level stakeholders, ensuring appropriate preparation and post-engagement follow-through.
- Represent the CEO in select meetings when appropriate, maintaining professionalism, confidentiality, and alignment with organizational priorities.
Qualifications
Minimum Qualifications
- 7–10 years of progressive experience supporting senior executives in strategic, advisory, or operational roles.
- Strong capacity to synthesize information, anticipate needs, problem-solve, and maintain confidentiality.
- Exceptional writing, communication, executive presence, and organizational skills.
- Demonstrated ability to drive alignment and support decision-making without positional authority.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Nonprofit Management, or related field.
- Experience working with or advising executive leadership within a nonprofit or mission-driven organization.
- Familiarity with Islamic values, charitable giving principles, or community organizations.
- Experience in board relations, strategic planning, or executive communications.
What We Offer
- Full health; partial dental, and vision benefits (after 2-month waiting period)
- Robust time-off package including federal and Islamic holidays
- 3% employer-funded 401(k) contribution
- Hands-on exposure to national-level leadership and strategic initiatives
- Professional development, coaching, and values-centered growth opportunities
- Hybrid from McLean, VA or fully remote within the U.S.