What are the responsibilities and job description for the Operations Coordinator position at Musicians Institute?
We are seeking an talented Operations Coordinator to provide support to our Facilities Director. The qualified candidate will have experience in a large facilities operation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinate the administrative work of the Operations Department
Act as dispatcher for operations/facilities staff
Coordinate ordering of supplies, parts, equipment as needed
Process incoming invoices for Operations, including:
- Repairs
- Furniture/Equipment
- Utilities
- Construction/Improvements
- Office Supplies
- Shipping/Delivery
Set up and maintain systems to track invoices by vendor, project, property and company etc.
Resolve vendor issues
Research invoice issues with Accounts Payable
Assist in conducting building walk-throughs etc. with vendors
Support the Facilities Director in various projects and reports
QUALIFICATIONS:
- Have experience with a large facilities operation
- Ability to work independently and and as a team.
- Outstanding communication and customer service skills; bilingual (Spanish) a plus
- Excellent time management and organizational skills
- Ability to focus and multi-task
- Adept in Microsoft Office (MS Word, Excel, Outlook and Project)
- Can thrive in a fast-paced environment
EXPERIENCE EDUCATION, CERTIFICATION:
- 2 years of prior experience in Office Management for Facilities Operations
- HS Diploma or GED Equivalent
- Microsoft Office including Word, Excel, Outlook, Project; Adobe Reader and other standard office applications
- Certification in Microsoft Office applications a plus.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Work Location: In person
Salary : $22 - $25