What are the responsibilities and job description for the Accounts Payable & Accounts Receivable Supervisor position at MusiCares?
This is a hybrid position requiring two days a week, Tuesdays and Thursdays, working from the Santa Monica, CA office.
WHO WE'RE LOOKING FOR
The Accounts Payable & Accounts Receivable Supervisor will provide support in accounting, primarily supervision of Accounts Payable and Accounts Receivable, for MusiCares. You are reliable with excellent organization skills and attention to detail.
WHAT YOU'LL DO
- Review and approve all accounts payable and accounts receivable transactions (approx. 100-500 transactions per week) with special attention to coding, timing, and proper documentation.
- Mentor and train accounting staff including providing feedback.
- Book adjustments to individual transactions when necessary.
- Post accounts payable and accounts receivable on a monthly basis.
- Provide suggestions and implement improvements to accounts payable and accounts receivable processes.
- Maintain monthly accounts payable and accounts receivable reports including aging reports.
- Spearhead regular imports from CRM to accounting database.
- Prepare journal entries on an ongoing basis.
- Regular reconciliation and management of events and balance sheet accounts.
- Verifies and initiates all outgoing wires.
- Support monthly close process.
- Assist with annual audit requests and selections.
- Prepare and file 1099 forms.
SKILLS & EXPERIENCE
- Four-year college degree in Accounting, Finance, Economics, or related business field preferred.
- 5 years prior Accounts Receivable, Accounts Payable, and/or Staff Accountant experience.
- Must be well-versed in journal entries and interlocking connections of financial statements.
- An understanding of basic audit and tax principles.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Thorough knowledge of Financial Edge, Salesforce, and/or other accounting and CRM software.
- A desire to both teach and learn.
- Strong organizational and administrative skills with demonstrated attention to detail.
- Ability to multi-task and work under pressure of tight deadlines.
- Excellent customer service and interpersonal skills with the ability to interact with all staff and external parties in a professional manner.