What are the responsibilities and job description for the Events Assistant position at Museum Associates?
Events Assistant (Temporary, Part-Time)
Events
Reporting to the Assistant Director, Events, the Events Assistant will support the gala seating and production team, as well as additional donor events related to the museum’s opening. This role will play a key role in supporting LACMA’s Opening Gala for the David Geffen Galleries.
Responsibilities:
- Provides administrative support to the gala seating and production teams
- Assists with event logistics throughout planning, day-of execution, and post-event wrap-up
- Supports day-of production, including guest check-in, vendor coordination, and on-site logistics
- Manages and tracks guest lists; performs daily audits of seating charts and trackers
- Prepares, organizes, and distributes materials for seating and production meetings
- Communicates directly with major donors and trustees as needed
- Assists with invitation mailings and distribution of event materials
Benefits:
- The expected hourly rate for this Los Angeles, CA based position is $18.00-$19.75, subject to change.
Qualifications:
- Minimum of 2 years of experience in event production.
- Prior experience supporting fundraisers and/or working within non-profit organizations is highly preferred.
- Strong organizational skills with exceptional attention to detail and the ability to meet deadlines.
- Proficiency in Google Workspace, Adobe Acrobat, Microsoft Word, and Excel.
- Experience working with major donors and an understanding of donor cultivation best practices.
- Ability to thrive in a fast-paced environment, collaborate effectively with a team, and stay focused on achieving goals.
- Must be available to work evenings and occasional weekends as needed.
- Must be available full-time starting two weeks prior to the gala and through the gala weekend.