What are the responsibilities and job description for the Part-Time Administrative Assistant (Hybrid / Flexible Hours) position at Muse Psychotherapy, PLLC?
Welcome! We are a growing group psychotherapy practice seeking a friendly, reliable, detail-oriented, and articulate Part-Time Administrative Assistant to help keep our operations running smoothly.
This is a hybrid role designed with flexibility in mind, making it an excellent match for a local college student or anyone looking for a stable, low-stress part-time position that easily fits around a class schedule or other commitments. Most of your hours can be completed entirely from home, on your own schedule.
Key Responsibilities
- Client Scheduling & Communication: Answer phone inquiries, return voicemails, and comfortably assist clients with scheduling, rescheduling, or canceling appointments.
- Written Correspondence: Draft and reply to routine administrative emails with a warm, professional, and clear tone.
- Light Office Upkeep (Once a Week): Visit our Amherst office for about 30–45 minutes once a week to perform light maintenance, specifically emptying small trash bins and doing a quick vacuuming of the space.
Qualifications
- Strong Writing Skills: You should be a natural communicator who can write clear, polished, and empathetic emails. Heavy on the empathy as we're a therapy practice.
- Comfortable on the Phone: Excellent verbal communication and a friendly, professional phone presence are essential.
- Reliable & Tech-Savvy: Comfortable navigating basic online scheduling systems, email, and shared documents.
- Local to Amherst: Because of the weekly in-person office upkeep, you must have reliable transportation to our Amherst location.
- Discretion: As a healthcare practice, maintaining a high level of confidentiality and respect for client privacy is absolute.
Perks & Flexibility
- Set Your Own Hours: Aside from needing to answer occasional phone calls or return messages in a timely manner during normal business hours, you can choose when you complete your administrative and cleaning tasks, but we do need it to happen at least twice a day.
- Work from Home: 90% of this job can be done from your couch.
- Supportive Environment: Work with a small, compassionate team that values your time and independence.
Pay: $25.00 per hour
Benefits:
- Flexible schedule
Work Location: Hybrid remote in Amherst, MA 01002
Salary : $25