What are the responsibilities and job description for the Office Support Specialist position at Municipal Inspection Partners?
Overview
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We are seeking a dynamic and highly organized Office Support Specialist to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional administrative support and maintaining an efficient work environment. As an Office Support Specialist, you will be the first point of contact for visitors and clients, manage essential clerical tasks, and support office management activities with enthusiasm and professionalism. Your proactive approach and strong organizational skills will help foster a positive, productive workplace where everyone can thrive.
Duties:
- Handle incoming calls, direct inquiries, and provide excellent customer service with courteous phone etiquette
- Perform data entry tasks accurately into various systems, including bookkeeping entries using QuickBooks and maintaining detailed records
- Work with in-house data management system
- Organize confidential information with discretion and integrity
- Assist with client communication, correspondence, and follow-up to enhance customer support efforts
Experience
- Proven clerical or administrative experience in an office setting, demonstrating strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with solid computer literacy skills
- Experience with QuickBooks or other bookkeeping software is highly desirable
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Excellent phone communication skills combined with professional phone etiquette and customer service experience
- Demonstrated ability to handle confidential information responsibly while maintaining high levels of accuracy in data entry and recordkeeping
- Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Join us as an Office Support Specialist to bring energy, efficiency, and excellence to our team! Your dedication will help create a seamless office experience that supports our company’s mission of delivering outstanding service. We value proactive individuals who thrive on organization, communication, and making a positive impact every day.
Additional Requirements:
- Must have a polished professional appearance
- Excellent command of the English language
- Be willing to handle confidential client information
Pay: $20.00 - $25.00 per hour
Benefits:
- Flexible schedule
Application Question(s):
- If you have a LinkedIn profile, please provide. If you do not have a LinkedIn provide, please list N/A.
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
- Franklin, TN 37064 (Required)
Work Location: In person
Salary : $20 - $25