What are the responsibilities and job description for the Facilities Manager position at MULTIVAC USA?
Summary: Lead strategic and operational oversight of high-end facilities, ensuring optimal performance, aesthetics, and compliance across all building and systems environments. Drive excellence in space utilization, capital project execution, and budget stewardship to support a world-class customer and employee experience.
Time Utilization: Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate internal schedules, on-call emergency situations that require after hours, or weekend support may be required. Travel both domestic and international up to 5% may be required.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Lead long-term space planning initiatives, including occupancy forecasting, layout optimization, and workplace design aligned with organizational growth and employee experience goals.
- Oversee large-scale facilities projects from concept to completion, including renovations, expansions, and infrastructure upgrades. Manage scope, timelines, vendor performance, and change orders.
- Develop and manage facilities budgets, including capital expenditures, operating costs, and vendor contracts. Ensure financial accountability through forecasting, variance analysis, and monthly reporting to leadership.
- Negotiate and manage service contracts with vendors and contractors. Ensure performance standards, SLAs, and compliance with safety and environmental regulations.
- Champion the use of smart building technologies, energy management systems, and digital tools to enhance operational efficiency and sustainability.
- Present facilities performance metrics, project updates, and strategic recommendations to leadership on a regular cadence.
- Coordinate and oversee installations, inspections, repairs, troubleshooting and daily maintenance of buildings, infrastructure, and facility equipment.
- Ensure routine inspections of the facility to identify maintenance issues and coordinate necessary repairs.
- Manage all facilities requests from associates to ensure quick response and resolution.
- Maintain facilities in excellent condition to comply with environmental, health, and safety policies, and present professional appearance.
- Coordinate building security services, including visitor management and badge access.
- Oversee office moves, space planning, and furniture coordination.
- Coordinate café operations with 3rd party operating company.
- Assist and advise on facility usage for events, maintaining a facilities calendar.
- Ensure building drawings are updated to reflect latest changes in square footage and infrastructure.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
Bachelor’s degree in Facilities Management, Engineering, Architecture, or related field and ten years related experience; or equivalent combination of education and experience. Minimum of 5 years of progressive experience managing high-end corporate or industrial facilities. Proven track record in space planning, capital project execution, and budget management. Experience with smart building systems and sustainability initiatives is highly desirable.
Bachelor’s degree in Facilities Management, Engineering, Architecture, or related field and ten years related experience; or equivalent combination of education and experience. Minimum of 5 years of progressive experience managing high-end corporate or industrial facilities. Proven track record in space planning, capital project execution, and budget management. Experience with smart building systems and sustainability initiatives is highly desirable.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business
correspondence, and procedure manuals. Ability to effectively present information in one-on-one and small group situations. Ability to communicate effectively to a large audience on all Facilities matters, sending correspondence and potential presentations.
Math Ability:
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute ratios and percentages and apply concepts of basic algebra and geometry.
Ability to add, subtract, multiply and divide in all units of measure using whole numbers, common fractions, and decimals. Ability to compute ratios and percentages and apply concepts of basic algebra and geometry.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Computer Skills:
Requires ability to perform advanced functions in Microsoft Office, SAP ERP system experience, and navigate the internet for work-related information.
Requires ability to perform advanced functions in Microsoft Office, SAP ERP system experience, and navigate the internet for work-related information.
Certificates and Licenses:
Current valid driver’s license and the ability to obtain a passport for travel as required by position.
Current valid driver’s license and the ability to obtain a passport for travel as required by position.
Supervisory Responsibilities:
Direct report of Facilities Technicians, lead and oversee all equipment maintenance and repair, along with budget tracking. Position oversees third party service providers ensuring that work is completed satisfactorily and within budget.
Direct report of Facilities Technicians, lead and oversee all equipment maintenance and repair, along with budget tracking. Position oversees third party service providers ensuring that work is completed satisfactorily and within budget.
Work Environment:
The work environment characteristics described here are representative of those an associate would encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an associate would encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee occasionally works near moving mechanical parts and systems. The employee is occasionally exposed to wet conditions, fumes, toxic or caustic chemicals.
The noise level in the work environment is usually quiet when in office areas but may be moderately loud in some areas of the facility.
Physical Demands:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Associate is regularly required to walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The associate is frequently required to stand and sit; occasionally required to smell. The associate must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
Multivac Behavior Standard:
Maintain a positive work atmosphere by always acting and communicating in a respectful manner with others.
