What are the responsibilities and job description for the Accounts Payable Clerk position at MULTIVAC USA?
Position is responsible for processing timely payments to vendors in compliance with the law and company guidelines and policies, and recording accurate expenses according to established procedures. For Multivac US, as well as supporting Multivac Resale US with its accounts payables.
Time Utilization: Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate internal and external customer schedules.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
- Process vendor payments which involve receiving of all invoices, verification of amount and authorizations, assign applicable general ledger accounts and cost objects, data entry, print and distribute payments. Payment types include checks, wire transfers and ACH payments. Consistently meet distribution deadlines when processing approximately 200 invoices per week and initiating approximately 130 vendor payments per week. Follow purchase authorization guidelines as set forth in the Multivac associates’ policy manual.
2Set up new vendor master records. Verify proper documentation has been attained from the vendor including W-9 form. Determine if a vendor is 1099 eligible and assist in the preparation and issuance of 1099 forms.
3.Maintain Accounts Payable files, including the vendor payments, open purchase orders/packing slips and open invoice files. Consistently organize and store documentation in a timely fashion
4.Serve as back-up to staff as needed
5.Assist with developing and maintaining SOPs
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
High school diploma or general education degree (GED) and two years of accounts payable experience; or equivalent combination of education and experience. 10 key by touch required.