Accounts Payable Administrator

Description

Company Overview:

Magee Technologies (MTech) is a premier provider of comprehensive aerostructure solutions and complex systems integrations for defense and commercial customers. We are more than a service provider, we are a dedicated partner working side-by-side with our clients to solve their most unique challenges with optimal, tailored engineering. By integrating our specialized expertise in structural design, complex airworthiness, and rapid prototyping with a customer-centric approach, MTech serves as a "one-stop" solution from initial concept through production and flight. This deep commitment to partnership, backed by an AS9100-certified quality system, ensures that every technical hurdle is met with a high-performance solution specifically calibrated to achieve our clients' mission-critical goals.

MTech Offers

• A competitive compensation package
• Flexible work schedule
• Paid Time Off including Holidays, PTO, Military Pay, Bereavement, and Jury Duty
• Immediate 401 (k) eligibility
• Full Healthcare Eligibility including Medical, Dental, and Vision
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Health Savings Account
• Employee Referral Bonus
• Company Provided Short- and Long-Term Disability insurance
• Company Provided Life Insurance
• Critical Illness, Accident and Voluntary Life Insurance Eligibility
• Fantastic company culture and atmosphere
  
  

Impact Summary

The Accounts Payable Administrator supports the financial integrity of the organization by ensuring accurate, timely, and compliant processing of all vendor invoices, subcontractor payments, employee reimbursements, and purchase order workflows within Deltek Costpoint. This role is essential to maintaining strong internal controls, supporting DCAA-compliant accounting practices, and enabling reliable financial reporting across programs and contracts. The Accounts Payable Administrator works closely with procurement, finance, program management, and vendors to ensure transactions are recorded with precision and aligned with FAR/DFARS, company policy, and industry best practices.

Responsibilities

• Review, validate, and process vendor invoices in Deltek Costpoint, ensuring accuracy of account coding, project/CLIN alignment, and appropriate approvals.
• Match invoices to purchase orders and receive documents; resolve discrepancies with procurement or requestors.
• Process weekly and monthly payment runs, including ACH, check, and credit card transactions.
• Maintain accurate aging reports and escalate past-due items as necessary.
• Enter, validate, and maintain vendor records (W-9s, payment terms, banking details) in Deltek Costpoint.
• Ensure proper account structure utilization, including org elements, project codes, and cost pools.
• Support troubleshooting within the Costpoint AP module and assist in maintaining data integrity.
• Maintain complete documentation for all AP transactions in accordance with DCAA audit standards and internal record-retention policies.
• Review invoices for compliance with FAR Part 31 cost principles, DFARS requirements, and applicable contract clauses.
• Support month-end close activities, including AP accruals, reconciliation of vendor balances, and clearing outstanding commitments.
• Serve as the primary point of contact for vendor billing questions, statements, and payment status inquiries.
• Coordinate with internal departments to secure approvals, validate project chargeability, and resolve invoice/PO discrepancies.
• Process and reconcile employee expense reports in accordance with company policy and Joint Travel Regulation (JTR)-aligned requirements.
• Reconcile corporate credit card statements, ensuring proper documentation, receipts, charge coding, and approvals.
• Provide AP reporting to Finance Manager, Program Managers, and departmental leads as requested.
• Assist with internal and external audits, including DCAA, financial audits, and incurred cost submissions.
• Recommend enhancements to AP workflows, approval routing, system usage, and internal controls.
  
  

Competencies

• Strong working knowledge of Deltek Costpoint AP and Materials/Purchasing modules.
• High attention to detail, accuracy, and documentation discipline.
• Understanding of government contract accounting principles, FAR 31 allowability, and DCAA compliance requirements.
• Ability to interpret and process purchase orders, subcontract invoices, and vendor agreements.
• Effective communication skills for vendor and internal coordination.
• Proficiency in Microsoft Excel, especially for reconciliations and data validation.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills when addressing invoice or accounting discrepancies.
  
  

Requirements

Qualifications:

• High School Diploma required; Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• 5-9 years of Accounts Payable experience, preferably in a government contracting or manufacturing environment.
• Required experience with Deltek Costpoint (AP and Procurement modules).
• Experience with vendor management, invoice reconciliation, and financial documentation.
• Knowledge of JTR travel expense standards preferred.
• Knowledge of DCAA, FAR/DFARS, and cost allowability principles strongly preferred.
• U.S. citizenship required, with the ability to obtain and maintain a security clearance.
  
  

General

This list of responsibilities is not exhaustive and the employee may be required to perform duties outside of this as operationally required.

Salary Information

The estimated salary rage for this position will be $55,000- $65,000 annually based on the successful candidates experience, qualifications, skill set, work location, and market conditions. Pay and Benefits are subject to change at any time and may be modified at the discretion of the company.

EEO Statement

MTech is an equal opportunity employer and does not discriminate employees and applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status or any other characteristic protected by law with regard to any employment practices provided the individual is qualified, with or without reasonable accommodations, to perform the essential functions of the job. We celebrate diversity and are committed to creating an inclusive environment for all employees.